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Google Keep: Top 11 Tips for Insane Digital Organization!
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Google Keep: Top 11 Tips for Insane Digital Organization!

Jeff Su 26.11.2024 301 139 просмотров 9 026 лайков обн. 18.02.2026
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💡 The Workspace Academy: https://academy.jeffsu.org/workspace-academy?utm_source=youtube&utm_medium=video&utm_campaign=169 Learn 11 powerful #GoogleKeep features to transform your digital note-taking and #organization. From quick capture shortcuts and advanced search techniques to calendar integration and automated text extraction from images. Perfect for professionals looking to streamline their workflow, manage meeting notes more effectively, and create a sustainable system for processing information using Google Keep. *TIMESTAMPS* 00:00 Google Keep Tips for Productivity 00:10 Best way to Capture Notes in Keep 00:40 Google Keep Settings 01:20 Hidden Search Feature 01:54 Bullet Points in Google Keep 02:25 Transfer Information from Keep 03:34 Link Google Keep to Calendar 04:17 Save Websites to Google Keep 05:05 Filter Notes by Color 05:45 Create Checklists in Google Keep 06:11 Grab Image Text from Photos 07:04 Capture Voice Notes in Keep *RESOURCES MENTIONED* Insanely actionable newsletter: https://www.jeffsu.org/newsletter/?utm_source=youtube&utm_medium=video&utm_campaign=169 Access my templates for free: https://academy.jeffsu.org/workspace-toolkit?utm_source=youtube&utm_medium=video&utm_campaign=169 Links & URLs mentioned in the video: https://www.jeffsu.org/google-keep-11-hidden-tips-for-better-digital-organization *BE MY FRIEND:* 📧 Subscribe to my newsletter - https://www.jeffsu.org/newsletter/?utm_source=youtube&utm_medium=video&utm_campaign=description 📸 Instagram - https://instagram.com/j.sushie 🤝 LinkedIn - https://www.linkedin.com/in/jsu05/ *MY FAVORITE GEAR* 🎬 My YouTube Gear - https://www.jeffsu.org/yt-gear/ 🎒 Everyday Carry - https://www.jeffsu.org/my-edc/ *MY TOP 3 FAVORITE SOFTWARE* ❎ CleanShot X - https://geni.us/cleanshotx ✍️ Skillshare - https://geni.us/skillshare-jeff 💼 Teal - http://tealhq.co/jeffsu #productivity

Оглавление (12 сегментов)

  1. 0:00 Google Keep Tips for Productivity 40 сл.
  2. 0:10 Best way to Capture Notes in Keep 92 сл.
  3. 0:40 Google Keep Settings 120 сл.
  4. 1:20 Hidden Search Feature 97 сл.
  5. 1:54 Bullet Points in Google Keep 92 сл.
  6. 2:25 Transfer Information from Keep 211 сл.
  7. 3:34 Link Google Keep to Calendar 139 сл.
  8. 4:17 Save Websites to Google Keep 143 сл.
  9. 5:05 Filter Notes by Color 123 сл.
  10. 5:45 Create Checklists in Google Keep 79 сл.
  11. 6:11 Grab Image Text from Photos 160 сл.
  12. 7:04 Capture Voice Notes in Keep 154 сл.
0:00

Google Keep Tips for Productivity

if you're just using Google key for basic note taking you've barely scratched the surface of what this app can do so let's go over 11 lesser known tips you can use today to further streamline your workflow starting with
0:10

Best way to Capture Notes in Keep

number one build a habit of pressing command or control T to open up a new tab typing in note. New Or keep. new enter and this allows us to capture an idea or note with minimal Interruption Pro tip I keep a set amount of pin tabs open in my browser at all times and I know that Google keep is 1 2 3 4 fourth from the left so I press command control 4 to jump the keep directly press C to compose and I can start taking notes but
0:40

Google Keep Settings

before we get too ahead of ourselves let's head on over to settings and make sure we disable display Rich link previews uh since this will keep I can do this all day um our Google keep interface neat and tidy and you'll see an example of this later on next the reminder default times here funnily enough affect your Gmail account so you know how within Gmail you can press B to bring up this new snooze menu the default times here are based on what you see in Google keepy don't ask me why so you can update this to let's say 8 p. m. and click save refresh Google keep refresh Gmail and this news times will
1:20

Hidden Search Feature

update next up Chrome users can click the three dots here settings head on into the search engine tab click to expand scroll down and click add name this Google keep shortcut just type keep and paste this URL string which I will share with you in the description below and click add now no matter what web page we're on we can press command and control L to jump to the address bar type keep Tab and search for a keyword let's say Wi-Fi enter and there we go uh super efficient moving on let's talk
1:54

Bullet Points in Google Keep

about text formatting we can use numbered lists 1 2 3 we can add an asterisk space and this turns into a bullet point and of course we can use hyphens as well but that's about it and in a few minutes you'll see why this is a feature and not a bug that being said I'd like to include double equal signs like this in my headers it it's just a very low effort way for me to differentiate between the header section from the body text now let's go through
2:25

Transfer Information from Keep

a real world example after a meeting where we captured notes within keep we need to send out a recap email from within Gmail we can just bring up keep from the sidebar to reference our notes without switching between tabs or Windows once we're done I can click three dots archive Pro tip previously I would use the pin feature to pin reference notes up top here for convenience but over the last few years I found a much better system put simply I see my Google keep homepage as an inbox for my notes so if I see notes Here I know they need to be processed and during one of my revieww sessions after processing them I would highlight the notes press e to Archive so that my homepage goes back to being empty and instead of the pin feature I created a reference label to tag that information if you want to dive deeper into my productivity system for work check out the workspace Academy I go through my entire capture organize and labeling system for Google keep how to clean up a messy account without losing passive information and most importantly how to best integrate keep into other Google workspace tools moving on we have an
3:34

Link Google Keep to Calendar

extremely underrated tip very few people are using so let's say I'm preparing for this meeting right here I have a couple ideas I want to bring up but I don't want to add my unstructured thoughts into the calendar description and I also don't want to forget what I want to say right so I can actually with the meeting selected uh bring up Google keep in the side panel click take a note and you see now that this note is connected to this calendar invitation this means when I'm reviewing unprocessed notes in my Google keep inbox I can easily make that connection okay this one is for the brainstorming session right and this one is my feedback for the dashboard cool and after those meetings are over select e archive the Google keep extension is
4:17

Save Websites to Google Keep

one of my favorite Extensions by far not only can I save any web page with a single click but I can also quickly add a note to remind myself to take action later Pro tip my Academy students already know this but I strongly recommend everyone create a clipped label within Google keep this way I know every single link I've saved via the Google keep extension can be found in the centralized location and remember the display Rich link preview option from before so if we go back to settings here uh you can see that if I enable it and click save you'll see how all the notes with a link take up more screen real estate State um and that's why I like to keep it off to keep things neat and tidy next some of you might already
5:05

Filter Notes by Color

be color coding your notes blue for reference red for high priority tasks and green for personal notes but you might not know we can actually filter notes by color using specific links for example when I paste this link in the address bar you'll see that it ends with a word blue so only blue colored notes appear and by Saving this as a bookmark I can quickly filter for notes by any color I'll leave all the different color links down in the description below by the way if you're enjoying these practical no BS tips you might want to join my newsletter to receive an insanely actionable Google workspace tip every week I'll leave a link down below if you
5:45

Create Checklists in Google Keep

use checklist in Google Keep here are some tips to keep in mind after using the keyboard shortcut L to create a new checklist we can use Commander control right bracket to indent and Commander control left bracket to unindent checking off a parent check box will complete all child checkboxes as well and for recurring checklists like weekly reviews we can always click the three dots uncheck all items to reset the checklist moving on to a super
6:11

Grab Image Text from Photos

practical tip for the Google keep mobile app after a meeting I love having the ability to snap a photo of any handwritten notes clicking into the photo three dots grab image text and I can now copy and paste all this as needed back in the day when business cards was still a thing I know I look young I'm pretty old I'm just Asian um I would use Google keep to take photos of business cards and even if I don't add any text and archive them right away I would still be able to search for the company and person via the search bar thanks to Optical recognition Pro Tip since we don't use business cards anymore I find myself taking screenshots of email signatures in order to save that contact information I can add that screenshot into Google keep archive it to keep the homepage clean but still be able to search for it easily staying
7:04

Capture Voice Notes in Keep

within the mobile app tip number 11 is after we create a new note we can actually just press the plus icon here to start a new audio recording the newly created note will have both the audio file as an Ed and a transcript of that audio as accompanying text this can be super useful if you're trying to quickly capture a thought for later use ending on a bonus tip if you do not like having keep as a pin tab you can go to uh three dots here cast save and share and here you should see an option to install keep as an app after you go through the installation process you can now bring up Google keep as a standalone application if you found this helpful you might want to check out my Google workspace playlist see you on the next video in the meantime have a great one

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