# The Easiest Way to Double Your Productivity

## Метаданные

- **Канал:** Thomas Frank
- **YouTube:** https://www.youtube.com/watch?v=c92hhEFCcGw
- **Источник:** https://ekstraktznaniy.ru/video/23895

## Транскрипт

### Segment 1 (00:00 - 05:00) []

most of the advice you hear in the realm of productivity boils down to work more intensely and get rid of distractions but amongst all that more pedestrian advice there is actually one technique that can truly help you get more on your to-do list done in a lot less time with barely any additional effort in fact it might actually make your work quite a bit easier all it requires is some good planning today i'm going to teach you all about that technique but first let's start things off with a story more than a hundred years ago henry ford adopted a technique that would change manufacturing forever the assembly line taking a cue from meatpacking plants from places like chicago and cincinnati ford placed workers in stationary positions and then brought pieces of the car to them along a moving line and the results were incredible when ford applied this technique to the building of the chassis for the model t workers went from taking more than 12 hours to assemble a single chassis down to just 93 minutes allowing cars to not only be produced much more quickly but at a much lower cost as well and while ford certainly didn't invent the assembly line he did popularize it and what he also did was give us a tangible nuts and bolts example of a technique that we can actually apply to virtually any kind of work would ford's assembly line really leveraged was task batching means organizing your tasks into groups or batches so that you can work more efficiently and get more done in less time batching similar tasks together saves you time first by bundling the startup and the cleanup costs associated with each task see almost anything you do requires some kind of setup time a startup cost you have to get out the correct tools you have to set up your workspace sometimes you even have to get yourself to the correct location in the first place for example when i'm filming a video i often have a list of shots that i have to get that goes over the a-roll this talking head portion so it's more interesting to watch the video and i could film all these shots in their chronological order the way that you'd see them in the final video but a better way to do it is actually to figure out first what location each shot needs to be in and then film all those shots in one big batch batching also has a couple of less obvious benefits one being that when you batch similar tasks together you deal with less cognitive switching now if you've seen any of my videos on how focus works you probably know that when you switch tasks you get this cognitive switching penalty where your brain takes a while to really sink into the next task and you're a little bit less productive for at least a few minutes and i've absolutely experienced this even when filming videos from the times that i've been gathering shots for a video and i was too lazy to batch them i remember getting a shout out to with my camera and then going over to the computer to take a screen recording but of course i couldn't help checking twitter for a few minutes first and when i batch everything together i gave myself far fewer opportunities to get distracted like that another interesting benefit comes when you batch by time so say you decide to process your email at 9am every single day by setting a time for that task you're also implicitly defining when you don't check your email so how do you start batching your tasks well the first step is to find different contexts for your work a context defines different aspects of a task and there are all sorts of different contexts that we could use but for now i just want to cover some of the most useful ones first there is energy some tasks require a huge amount of mental energy while others are a bit more low energy for me writing is probably the highest energy task that i do while something like doing my bookkeeping is a much lower energy task and by batching my tasks by energy level i can be a bit more efficient and batching task taskbar entry level is especially useful if you know your biological prime time which is a term from chris bailey's book the productivity project like most people you probably have a window of time during the day where you feel the most on the most focused so if you can figure out what that window is you can do your high energy tasks then and save the low energy tasks for later another great context is location where you have to do the task like i need to be right here on set to film these videos while i can be almost anywhere where i can get an internet connection to research or write the scripts for them tools required is a similar one for some tasks i need a camera and lights like here on the set for others i need my computer and for some i might even need a power drill and finally i'm going to mention social interaction when i'm writing i'm almost always in total isolation but for other things like answering my emails or checking with my team i have to be in a more social frame of mind so it's good to match things that way as well editing tom here and realize there was one additional context that i didn't want to leave out of the video and that is batching work that does require the internet and work that doesn't remember that your environment is a huge factor in your ability to focus on your work so if you can batch your tasks and get rid of the worst influencing factor on your ability to focus all the better you can actually use these contexts by applying them as a label on each of your tasks todoist even lets you do this by default you can create labels you can apply them to each task and then you can view each label to see your task batches really easily next you want to decide when you're going to take care of the tasks in each context there are a couple of good ways to do this first you can set up a specific time like processing all of your email at 9am each day or even simpler you can just decide the order in which you're going to tackle each context and to give you an example that let's actually go back to how i batch the different shots for my videos and i actually want to show you the system that i have set up

### Segment 2 (05:00 - 08:00) [5:00]

to do this inside a notion so here is a video project for the tmc's video we did last year here in our notion setup and we've got a whole lot of stuff here in the project area we've got project tasks we've got an area for our script and research but what i want to show you is this little area called b-roll this is where we create ideas for all the different b-roll shots animations little on-screen text pop-ups anything that isn't just me talking straight to the camera and you will notice i can make this bigger here that we have a chronological ordering based on the timestamp in which it's going to go in the video this is actually great for my editor tony because once we have all the b-roll gathered he can just go on down the timeline and drag and drop things on in chronological order it's fantastic for that purpose but again it's not so great for actually gathering the different shots because sometimes we need to film things take screen recordings sometimes we need to develop animations what have you so what we actually do is take about five minutes before we start gathering to tag each of these ideas with things like film or overhead whiteboard archive for pulling stuff from our server stock footage from different stock footage websites like story blocks and then we can actually create a different view with a different sort criteria so note that this chrono view is sorted by timestamp first but when it's time to actually gather that b-roll we switch over to our gather view and this view as you can see is sorted by the tags so we have a sort criteria where tags our first and then location is second and by doing it this way i can see everything i need to film in one big batch and i can even break it down further so for this video we had several different locations uh one being the office so here are all different things we had to film in the office and then i can move over to the edit bay into the studio and then move on to other action types overhead shots whiteboard shots things we're going to pull as archival footage from the server and by batching we were able to gather this stuff much more quickly now you probably noticed that like the video project we just looked at in notion this video also contained a lot of that b-roll i was talking about and some of it was b-roll that we did shoot ourselves but we were also able to get a lot of it from storyblocks which is a service that i've been using for years and who have been kind enough to sponsor this video if you're a creator you definitely want to check out storyblocks they let you download unlimited creative assets stock footage sound effects music after effects templates from a library of more than one million assets to choose from so if there's a shot that you just can't get for a video project they probably have something you can use for just one example back in 2020 we shot this video that i am insanely proud of called the skill you are slowly losing but one shot that i couldn't get while i was there that i really wanted was an aerial shot of all the trees in the mountain area i couldn't get that because number one i don't have a drone license and number two a lot of the mountains in colorado are actually illegal to use drones in because they're state parks so story blocks to the rescue i found this great shot that fit in perfectly with the video with just a little bit of extra color grading and it made the video so much better and in addition to getting you shots that you just couldn't get on your own storybox can also simply help you save time in the production process they have this diverse ever-growing library of assets for nearly any purpose and the best part is that they have subscriptions that will fit any budget so whether you're just getting started as an indie creator or you're running a small team like we are or even if you're looking for enterprise licensing for a bigger team they've got a plan for you so if you want to check out their library and start producing better content head on over to storyblocks. com thomas and sign up if you found this video helpful hit that like button for the youtube algorithm and if you're looking to learn even more check out this video right here which is the ultimate guide to managing your calendar or here's that one we just looked at on my notion setup on how to optimize your workspace for better productivity