Экстракт Знаний

10 Gmail Productivity Tips that Changed My Life!

8:39

10 Gmail Productivity Tips that Changed My Life!

Jeff Su 12.07.2022 223 621 просмотров 6 911 лайков обн. 18.02.2026

Смотреть на YouTube

Поделиться Telegram VK Бот

Транскрипт Скачать .md

Анализ с AI

Описание видео

🔩 Grab my free Workspace Toolkit: https://academy.jeffsu.org/?utm_source=youtube&utm_medium=video&utm_campaign=109 Create your own Gmail signature (Briskine templates included): https://www.jeffsu.org/10-mind-blowing-tips-all-gmail-users-should-know Gmail rolled out a bunch of cool new things recently and also optimized some of their existing features, so let’s go over some mind blowing tips every Gmail user should know! First of all, I wish someone taught me that you could create your very own custom Gmail signature in Google Docs (and just paste it over). Speaking of Google Docs, thanks to the Smart Chip feature you can start a email draft in Docs, share with others to review, then port into Gmail directly. You can now also set an expiration date for emails by toggling on Confidential Mode, and for emails you can’t seem to unsubscribe from, you just need to create a filter with some of the key words from that series of spam! TIMESTAMPS 00:00 Create a Custom Gmail Signature 01:24 Compose Gmail Draft from Google Docs 02:07 Briskine Gmail Extension 03:40 Block All Spam Emails 04:35 Edit Gmail Title before Forwarding 05:11 Enable Confidential Mode in Gmail 05:49 Enable New Gmail View 06:16 Clear Text Formatting in Gmail 07:01 Change Default Snooze Times 07:44 Know When to Use Snooze in Gmail RESOURCES I MENTION IN THE VIDEO How to use Smart Chips in Google Docs - https://youtu.be/auYFCjU7pBA Briskine tutorial - https://app.briskine.com/getting-started MY FAVORITE GEAR 🎥 My YouTube Gear - https://geni.us/youtube-gear 💻 What's On My Desk - https://geni.us/mydesk 🎆 My Wallpapers - https://jeffsu.gumroad.com/l/gradient-wallpaper-pack MY FAVORITE SOFTWARE ✍️ Skillshare - https://geni.us/skillshare-jeff ❎ CleanShot X - https://geni.us/cleanshotx BE MY FRIEND: 📧 Subscribe to my Productivity newsletter - https://www.jeffsu.org/productivity-ping/ 📸 Instagram - https://instagram.com/j.sushie 🤝 LinkedIn - https://www.linkedin.com/in/jsu05/ 👨🏻‍💻 WHO AM I: I'm Jeff, a tech professional trying to figure life out. What I do end up figuring out, I share! PS: Some of the links in this description are affiliate links I get a kickback from and my opinions are my own and may not reflect that of my employer 😇 #gmail #productivity #career

Оглавление (10 сегментов)

0:00 Create a Custom Gmail Signature 258 сл.
1:24 Compose Gmail Draft from Google Docs 129 сл.
2:07 Briskine Gmail Extension 265 сл.
3:40 Block All Spam Emails 159 сл.
4:35 Edit Gmail Title before Forwarding 108 сл.
5:11 Enable Confidential Mode in Gmail 120 сл.
5:49 Enable New Gmail View 81 сл.
6:16 Clear Text Formatting in Gmail 133 сл.
7:01 Change Default Snooze Times 118 сл.
7:44 Know When to Use Snooze in Gmail 161 сл.

Create a Custom Gmail Signature

i think at some point in our lives someone should have told us that the easiest way to create a custom gmail signature for free is to open up a google doc create a table insert a logo you want to use and resize it by doing this include your information on the right here and then you can change the table properties by right click table properties table border changes to zero now you can copy this entire selection and paste it into the signature field within gmail now was that more useful or algebra algebra is actually pretty important anyways let's get started hi friends welcome back to the channel if you're new here my name is jeff come for the gmail tips and stay for all the other skills that should have been taught in school back in the signature field you can actually hyperlink this image you have command k to any other website or web page this can be super helpful if you actually decide to add social media icons like so and because i love you all so much i've actually included this google doc down in the description so you can make a copy directly pro tips include an empty line before your closing phrase like so and if you end up creating multiple email signatures you actually select one to use for new emails and another to use on reply and forward and i also have this option checked right here so that my email signature is included within the

Compose Gmail Draft from Google Docs

email body mind-blowing gmat tip number two is to compose a draft directly in google docs now that the smart chips feature has been rolled out you can simply type at email draft press enter and this template will pop up if you had no idea this was possible i'll link my full smartships video down below you can continue to use the at symbol to add contacts in the two cc and bcc fields include a subject line and email body then click the gmail icon here and everything will be auto magically ported over to a draft within your gmail this feature is especially helpful if you're writing a high visibility email and you like your colleagues or manager to give input before you send it out

Briskine Gmail Extension

productivity tip number three is to use the free brisken gmail extension that works on most browsers it is essentially a powerful text expander for example if i type h tab it replaces that with hi first name of recipient exclamation mark now because of this dynamic element which we'll talk about in a little bit it's super useful in situations where i say could we please review the performance next week one week tab and as you can see the specific date seven days from now pops up or something we all love to say and hear at work can i please get that by end of week eow tab and depending on your calendar settings the last date of the week appears all this is possible thanks to the templates and variable features within brisket for example for my in one week template i've assigned the text shortcut as one week without spaces and this is the variable that i'm using it's actually super simple and the developer has step-by-step instructions which i'll link down below but if you can't be bothered and because again i love you all so much i'm actually just going to export all of my templates and you can just import them into your own account for free pro tip by combining a few of these variables you can easily create a multiple cold email templates for different situations for example cold opening tab that will save you a lot of time in the long run gmail tip number four block spam when unsubscribed does not work so

Block All Spam Emails

i recently received a lot of emails from this lauren look promotion i never signed up for this and clicking the unsubscribe link down here is not working and sometimes bad actors will actually change up their from email alias so that blocking just one does not work what you want to do is to create a filter and identify a set of keywords unique to this series of spam for me the key phrase is lauren look so i have has the words lauren look in quotation marks search to make sure i'm just caching the spam emails then create filter skip the inbox and mark as read or you can go straight to delete and create filter obviously this is not a perfect solution but it's close because you never have to see those emails hit your inbox again if anyone has an even better way to deal with spam that you can't unsubscribe from let me

Edit Gmail Title before Forwarding

know down in the comments gmail tip number five is more etiquette related and that is to edit the subject line before you forward an email this has probably happened to every single one of us an email has been forwarded countless times you have no idea what the content is and even when you click in you see a meaningless fyi rather than the actual implication of the email so the next time you forward an email click the button here edit subject add a one-line summary of the email content and you can even let the recipient know what to expect from reading the full email

Enable Confidential Mode in Gmail

thread mind-blowing gmail feature number six lets you send disappearing emails yes that's right the next time you compose an email you can toggle on confidential mode by clicking the lock icon here and selecting an expiration date by which time the email will disappear from the recipient's inbox even before the email expires the recipient won't have the option to forward copy print or download the email and you have the option to go into your sent folder and revoke access earlier if you want to if you've been following along so far but notice your sidebar on the left here doesn't look exactly like mine it's probably because you're still using the old view so tip number seven

Enable New Gmail View

is to enable the new and updated gmail view go to your gmail settings and under chat and meet uh turn on google chat position left side of the inbox show the meet section in the main menu save changes then under the general tab you'll see the option to enable the new view pro tip if you want to copy my theme you can go to themes set theme and i'm using the android one here at the bottom gmail

Clear Text Formatting in Gmail

productivity tip number eight is to remove text formatting so first i have to say best practice is to always copy and paste without formatting for example let's say i'm copying this command and control c into anywhere gmail google docs google sheets or slides i should be always pressing command or control shift v to paste without formatting as opposed to just command v but what if you've already pasted text from a few different sources or your colleague is not as cool as us and their formatting is all over the place no problem all you have to do is to highlight the selection like so and then press this button here or use a keyboard shortcut command or control forward slash and that's it you've cleared formatting it's that simple

Change Default Snooze Times

mind-blowing feature number nine is to customize your default snooze times if you use the snooze feature and you should you might have noticed that whenever you click this button or press a keyboard shortcut b to snooze the default snooze until time is 8 am you can easily change this by going to google keep yes google keep settings changing the reminder default here to something you want let's say 9 30 am click save go back to gmail refresh this and now when you click snooze again you should see this updated to 9 30 a. m speaking of snooze i think is an extremely underutilized feature let me know down the comments if you agree

Know When to Use Snooze in Gmail

so tip number 10 is knowing when to snooze if you've adopted the inbox zero workflow you already know how to automatically apply red follow-up labels to emails where you need to take action but what if a system notification reminds me to submit an expense report after i go on my business trip which is two months into the future with my very low maintenance personality obviously i can't stand to have a red followed label in my inbox for two whole months so i would first unlabel this l follow up enter and then press b and snooze this email to a date two months later maybe a day after i come back from my business trip and then treat this as a follow email for that week if you have no idea what i'm talking about check out my step-by-step tutorial on inbox zero see you on the next video and in the meantime have a great one

Ещё от Jeff Su

Write an Incredible Resume: 5 Golden Rules!

Jeff Su | 10.02.2021 | 9 сегм. | 4 283 593

AI Agents, Clearly Explained

Jeff Su | 08.04.2025 | 6 сегм. | 3 761 430

Master the Perfect ChatGPT Prompt Formula (in just 8 minutes)!

Jeff Su | 01.08.2023 | 10 сегм. | 3 433 903

Google’s AI Course for Beginners (in 10 minutes)!

Jeff Su | 14.11.2023 | 6 сегм. | 3 198 491

99% of Beginners Don't Know the Basics of AI

Jeff Su | 03.09.2024 | 7 сегм. | 2 861 212

5 Resume Mistakes You MUST Avoid (with real examples)!

Jeff Su | 23.08.2022 | 6 сегм. | 2 591 575

Ctrl+V

Экстракт Знаний в Telegram

Транскрипты, идеи, методички — всё самое полезное из лучших YouTube-каналов.

Подписаться