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The BEST Productivity Feature in Google Docs!

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The BEST Productivity Feature in Google Docs!

Jeff Su 08.02.2022 82 483 просмотров 3 063 лайков обн. 18.02.2026

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🔩 Grab my free Workspace Toolkit: https://academy.jeffsu.org/?utm_source=youtube&utm_medium=video&utm_campaign=089 📄 If you type the “@” symbol within Google Docs, you’ll now be able to access the HIDDEN menu! This is THE BEST Productivity Feature in Google Docs and in this video we’ll break down some use cases of this secret menu! This new Google Docs feature is called Smart Chips and it’s part of the Smart Canvas update that was announced by Google during their Google I/O event. Basically, Google is bringing their different products across their Google Workspace offering together - Google Docs, Slides, Sheets, Calendar, Gmail, Keep, Tasks, etc. - and creating something that’s greater than the sum of its parts. With this Smart Canvas update, Google Docs got access to these Smart Chips and as you will see in this video, one of the biggest benefits of using Smart Chips within Google Docs is that the Smart Chips are dynamic; if the title of a smart chip updates, that change will be made everywhere else (as opposed to a static hyperlink) TIMESTAMPS 00:00 Google Doc’s Secret Feature 00:27 Google’s Smart Canvas Update 00:37 What is Google Docs Smart Chips 01:09 Use Smart Chips in Repository Documents 03:00 Use Smart Chips for Note-Taking 04:01 How Smart Chips will Save You Time 04:32 Automatically Create Table of Contents RESOURCES I MENTION IN THE VIDEO Stand Out in the Workplace - https://youtu.be/7-xgf536_oc MY FAVORITE GEAR 🎥 My YouTube Gear - https://geni.us/youtube-gear 🎒 What's In My Bag - https://geni.us/mybag 💻 What's On My Desk - https://geni.us/mydesk 🛩 What I Travel With - https://geni.us/mytravel MY FAVORITE SOFTWARE ✍️ Skillshare - https://geni.us/skillshare-jeff BE MY FRIEND: 📧 Subscribe to my Productivity newsletter - https://www.jeffsu.org/productivity-pings/ 📸 Instagram - https://instagram.com/j.sushie 🤝 LinkedIn - https://www.linkedin.com/in/jsu05/ 👋🏻 Clubhouse - https://www.joinclubhouse.com/@jsushie 👨🏻‍💻 WHO AM I: I'm Jeff, a full time Product Marketer. In my spare time I like to tinker with tools and create systems that help me get things done faster - or as one of my friends puts it: "Get better at being lazy" 😏 If you'd like to talk, I'd love to hear from you. Messaging me on Instagram (@j.sushie) directly will be the quickest way to get a response! PS: Some of the links in this description are affiliate links I get a kickback from 😇 Disclaimer: My opinions are my own and may not reflect that of my employer #google #docs #productivityatwork

Оглавление (7 сегментов)

0:00 Google Doc’s Secret Feature 10 сл.
0:27 Google’s Smart Canvas Update 45 сл.
0:37 What is Google Docs Smart Chips 104 сл.
1:09 Use Smart Chips in Repository Documents 342 сл.
3:00 Use Smart Chips for Note-Taking 184 сл.
4:01 How Smart Chips will Save You Time 93 сл.
4:32 Automatically Create Table of Contents 161 сл.

Google Doc’s Secret Feature

that felt pretty good let's get started hi friends welcome

Google’s Smart Canvas Update

back to channel if you're new here my name is jeff and ever since google announced the smart canvas update back in the i o event they've been adding some really cool features to google docs if you use docs at work or for school

What is Google Docs Smart Chips

the collaboration experience just got so much smoother if you are solo google docs user this new function basically means you never have to hunt around for a tool in the menu bar ever again so let's get right into it to access what google is calling the smart chips feature all you do is to type the at symbol within google docs and you see a drop down menu with all these chip suggestions and instead of boring you by going through these one by one let me show you some tips and best practices you might find helpful in your daily use

Use Smart Chips in Repository Documents

tip number one use smart chips within a central repository document if you've watched my video on how to stand out in the workplace you'll know i'm a big proponent of creating onboarding documents for new hires previously it may have to look something like this hyperlink the bullet points up here action items you can't really interact with outdated information for which you can't even find the new owner and here is how that document might look like after using smart chips if i wanted to tag someone i would press at type their email and now by hovering over this smart chip i can now see their basic information i could email them message them or even schedule an event with them directly from google docs as you can see the same can be done for files uh this includes google docs sheets slides and even folders here and others for example like uh images i believe images tables drawings and charts but for now let's just stick with a document uh youtube ads document and the deadline i can press at date and actually just select the date let's say april or april 1st april fools and i can press at checklist and wip for work in progress and done as you can probably tell by now one of the main benefits of these smart chips other than making the entire document look way prettier is that everything you tag becomes dynamic the title of the original file changes that will be reflected everywhere you want to change a date well it's only one click away and pro tip you can press the settings icon here to change the formatting of that date or click this button to book a meeting directly via google calendar in a way this smarttrips feature is where google really gets to showcase the power of their ecosystem and gets something that's greater than the sum of its parts if you're a google docs user i'd love to hear your initial impressions down below

Use Smart Chips for Note-Taking

another great use of this is for note-taking especially for recurring meetings for example the team that i'm on we have a meeting every two months without director and we as a team have this shared meeting notes document i've already added some very realistic smart chips here and scrolling down we used to have to manually copy paste this note-taking template for every meeting right now we can just delete all of this type in at meeting notes select the calendar invite that corresponds to this meeting and boom google dos automatically pulls in all the attendees and generates a note section and an action item section the best thing is by hovering over the meeting title you can now choose to attach this document to the calendar invite this is especially useful if your team prepared a one-off presentation that you don't need to attach to every single recurring meeting pro tip for those of us with taste you can type at line and choose a horizontal line to separate this meeting notes from the next one saving the best for last

How Smart Chips will Save You Time

here are some features you used to have to dig around the menu bar for but now with smart chips takes less than five seconds first up page numbers at page number after selecting this you can immediately choose where you want the page number to show up like so same thing goes for other page components such as headers footers footnotes watermarks and bookmarks these are the ones i use the most pro tip you can actually create a table of contents automatically by using the titles and headings smart chips so

Automatically Create Table of Contents

let's say i'm putting together a team structure document i'm going to use heading 1 and put product marketing as the first big team and another heading one growth marketing as the second large biggest team under product marketing heading two uh put in b to b marketing for example and undergrowth marketing heading to again and put in user acquisitions pod or something all right now if i click the icon here you'll see that a dynamic table of contents has been generated this is especially useful for longer documents for example the central repository i was talking about earlier going through google's official announcements there seems to be a lot more exciting features coming to smart canvas and google docs so make sure you're subscribed to learn more in the meantime you might enjoy this video on the top 10 overall tips for using google docs see you in the next video and as usual have a great one

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