# Top 9 Google Drive Tips for Productivity!

## Метаданные

- **Канал:** Jeff Su
- **YouTube:** https://www.youtube.com/watch?v=xhEr6ONZF6A
- **Дата:** 16.03.2021
- **Длительность:** 8:46
- **Просмотры:** 144,240
- **Источник:** https://ekstraktznaniy.ru/video/3554

## Описание

🔩 Grab my free Workspace Toolkit: https://academy.jeffsu.org/?utm_source=youtube&utm_medium=video&utm_campaign=042

☁️ If you currently only use Google Drive as an online file management system, you have yet to unlock 90% of what this powerful tool can offer! In this video, not only do I share the Top 9 Google Drive Tips for Productivity, but I also walk you through common yet frustrating scenarios you probably run into on a daily basis at school or at work. 

💡 Being productive on Google Drive means you find your file faster, and more importantly, you find the right files in a more efficient way. Tips and tricks like dragging to create a file duplicate means you can share files while keeping your own Drive organized, searching in your Drive directly from your browser's address bar means you never have to wait for Drive to load and open again, and pulling out text from images and PDFs cuts down on a massive amount of potential workload 

These are the 9 Top Productivity Tips for Google

## Транскрипт

### Intro []

during team meeting your manager asks you very nicely of course to please take notes and share the meeting minutes with the rest of the team afterwards in a shared google drive folder productivity tip number one

### Drag to create shortcut [0:10]

instead of actually just moving the file into the folder you can keep it selected hold down option and drag to create a shortcut boom by doing this you get to keep the original document in your own drive where it's nice and organized and your teammates when they make changes in the shortcut it will actually reflect in the original file this is much more productive than creating a copy of the meeting notes and sharing that new document or move the entire file over and risk forgetting where you put it also if the shortcut gets somehow deleted the original document remains untouched oh and by the way welcome back to the channel if you're new here my name is jeff and we're all about practical career and productivity tips so if you're current student or working professional consider subscribing for more actionable content in this video not only do i share nine productivity tips for google drive but i also walk you through common yet frustrating scenarios you probably run into on a daily basis at school or at work as sad as it sounds one of my biggest fears is for you to encounter an annoying issue and not be able to find that perfect function or feature that could have helped you solve it in just a few seconds so together let's make the productivity gods ali matt and thomas proud google drive

### Search from address bar [1:22]

productivity tip number two search your google drive straight from your browser's address bar if you wanted to open a file or document a hurry instead of going to drive waiting effort to load and using the search bar here you can simply press command t to open up a new tab start typing in drive press tab and start searching for the file if you don't have this enabled by default you actually want to start by going to your google chrome settings search engine manage search engines add google drive in the first field type in drive for the second field and input this search string this is drive. google. com i'll link this down below and then you should be good to go pro tip you can actually do the exact same thing with google search and youtube and i guess amazon as well but i don't know why anyone would ever use that platform when clearly google shopping is just such a superior product what people don't know about google shopping amazon's number one in the world does soon don't know about this if you're enjoying the video so far feel free to smash that like button and if not a gentle triple tap will do as well while we're on the topic of search google drive tip and trick number three

### Use "Search Within" function [2:32]

using the search within function to quickly identify the correct file even if you have multiple ones with the exact same name for example you have multiple files named notes in multiple folders right if you're student you might have notes for different classes if you're working professional you will have notes raw data files for different projects and campaigns so what you can do is instead of using a search bar here go to the folder that you know the notes folder is in right-click and click search within this folder now you can type the name of the file and it will only return the file within that folder so you don't have to open up multiple files to double check you have the right document staying with the search feature here this is google drive

### Use Advance Search [3:20]

after all is productivity tip number four using advanced search in google drive to make up for our failing memory so there are a lot of times where i don't remember the exact title of a document or file but i do remember the format pdf google sheets google slides and who shared it with me the product team the sales team when that happens i actually just click on the drop down arrow here to open up advanced search in google drive uh choose the file format i remember to be uh photos in this case the owner i think i uploaded this one and make a guess on the title of the document embarrassing i remember it was pretty embarrassing oh that's still there yeah no i'm not showing you though maybe when i hit 100k subscribers

### Pull out text [4:05]

subscribers google drive feature number five pulling out the text from pdfs and photos so i'm a product marketer and i do a lot of market research and competitor analysis let's say i come across this uh wechat post by facebook with some pretty good insights i take a screenshot and upload it onto my google drive i want to share the insights with my team but i'm too lazy i mean too time efficient to type it all out so what i would do is literally right click open with google docs google drive will help me generate a new document with the original screenshot up top and all the text down below uh that i can just simply start editing and send it to my team and pass it off as my own the sixth

### Enable offline sync [4:49]

google drive function to stay productive at work or at school enable offline sync so i'm pretty surprised this is not enabled by default but uh what you want to do is press t or go to your settings click on settings and in this offline section here click to enable your offline sync i find this to be a lifesaver when i'm on the road because i don't have access to wi-fi when i'm on the plane or in a car but i still need to often prepare a pitch deck or updated tricks when i'm traveling this basically allows me to work completely offline and everything gets instantaneously updated when i connect back to the

### 3 Keyboard shortcuts [5:25]

internet google drive tip and trick number seven is three keyboard shortcuts i use the most when i'm working the first one being the n shortcut and for nancy to rename a folder or file this comes in handy when i want to organize or reorganize my google drive as new projects come in instead of right clicking on a folder and clicking rename here i'll simply select it and then press n to quickly rename it if i want this pinned on top i'll simply uh type open bracket zero one okay and this jumps to the top the second keyboard is actually two combinations usually we're working uh with the items view in the center location here but if i wanted to jump over to the navigation panel here i can you type g and n to jump over let's say i open the recent files here by pressing enter i can type again g and l to jump back over to the middle center section here i could uh move around with the arrows key press n to rename a folder and press enter to open the file the third shortcut is to open the keyboard shortcut cheat sheet itself very meta and i can do that by pressing command forward slash and this reminds me of some of the other important uh keyboard shortcuts let me know down in the comments too if you want videos on google docs sheets and slides as well because they're actually a lot of cool things you can do to increase your productivity uh with those tools the last two tips are specifically for the google drive app on your smartphone so google drive

### Change default apps [6:59]

mobile hack number eight change the default apps used to open links and files from your phone within the drive app you can go to settings default apps and here you get to choose your default browser email service provider maps navigation calendar and this is all up to you for example i do know that apple maps might work better in some areas than others so i might have that checked when i travel last but not least google drive productivity tip number nine

### Star documents the right way [7:29]

is to be intentional about the files and folders that you star and therefore have quick access to even as a google drive power user i only have two things starred on here the first being my youtube videos folder so i can quickly go in access and download the video thumbnails to share on my social media accounts and the second thing is my workout routine tracker which i would pull up every time i'm at the gym to track the weights that i'm using oh and this reminds me um dead lift yesterday was uh 500 kilograms 500 yeah 500. nice the point here is that i see a lot of people starring everything they think is important but never use so if you start everything nothing is start right so first observe the files and documents you need to use on the go and star those only right and if you find yourself not using a star document for over a week unstar it nothing bad is going to happen i have a playlist designed to increase your productivity at work right over here see you on the next video and in the meantime have a great one