# Bill vs Expense in QuickBooks Online

## Метаданные

- **Канал:** Accounting Stuff
- **YouTube:** https://www.youtube.com/watch?v=wBaJhsyw1ag
- **Дата:** 27.04.2026
- **Длительность:** 1:20
- **Просмотры:** 4,711
- **Источник:** https://ekstraktznaniy.ru/video/49229

## Описание

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👉 Get QuickBooks Online (50% off for 3 months):
https://geni.us/quickbooksonlineusa

What’s the difference between a Bill and an Expense in QuickBooks Online?

If we hover over the Create Menu, then under Vendors, you’ll find two ways to record costs: Expenses and Bills. So which one should you use?

If you’ve already paid, you should record it as an Expense.

But if you’ve received an invoice and haven’t paid it yet, that’s when you use a Bill. This lets you track what you owe and pay it later.

🔴Subscribe for more Accounting Tutorials → https://geni.us/subtothechannel

🔗VIDEO LINKS
▪ How to Set Up Payroll in QuickBooks Online → https://youtu.be/mAfKnzJ8vac
▪ Which QuickBooks Online Plan Should You Buy → https://youtu.be/V1Y2vZz4lsk
▪ How to use QuickBooks Online → https://youtu.be/w3agU6-zc_M

🔎FAQ
▪ My Favourite Accounting Book for Beginners → http://geni.us/5mKR7m

🔝 CLOUD ACCOUNTING

## Транскрипт

### Segment 1 (00:00 - 01:00) []

What's the difference between a bill and an expense in QuickBooks online? And when should you use each one? Here's the QuickBooks online dashboard with the brand new interface. If we hover over the create button, then under vendors, you'll find two ways to record costs, expenses and bills. So, which one should you use? It all comes down to one simple question. Have you paid for it yet? If you've already paid, you record it as an expense. Maybe you bought something and paid for it straight away using your bank account or credit card. At the top, you can tell QuickBooks who you paid and which account the payment went out from. But, if you've received an invoice and haven't paid it yet, that's when you use a bill. Here, instead of choosing a payment account, you select a vendor and then add the payment terms, the bill date, and the due date. This lets you track what you owe and pay it later. Now, here's why this matters. When you record a bill, QuickBooks tracks it in accounts payable, so you can run reports to show exactly who you owe and when it's due. We'll take a closer look at that in a minute, but if you record everything as expenses, you lose that visibility and your numbers can become misleading.