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20 Gmail Settings EVERYONE Needs to Change!

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20 Gmail Settings EVERYONE Needs to Change!

Jeff Su 29.10.2024 98 198 просмотров 2 739 лайков обн. 18.02.2026

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Here are 20 essential #Gmail settings that will transform your inbox experience! From disabling annoying nudges to setting up efficient swipe actions on mobile, this comprehensive guide covers both desktop and iOS/Android Gmail optimization. Perfect for anyone looking to declutter their inbox and streamline their email workflow. *TIMESTAMPS* 00:00 20 Gmail Settings You Need to Change 00:13 Declutter your inbox 00:30 Disable Hover Actions 00:45 Maximize Undo Send 01:11 Update Button Labels 01:26 Must-Use Shortcuts 02:05 Auto-Advance conversations 02:45 Turn Off Ads in Gmail 03:06 Disable Nudges 03:25 Gmail Signature Settings 03:38 Cleaner Layout in Gmail 04:18 System Label Settings in Gmail 05:01 Category Settings in Gmail 05:24 Enable Gmail Templates 06:12 Gemini Settings in Gmail 06:34 Android Theme in Gmail 06:43 Swipe actions in Gmail Mobile app 07:05 Conversation Density 07:25 Default Apps in iOS 07:42 Turn off Additional Diagnostics *RESOURCES MENTIONED* Insanely actionable newsletter: https://www.jeffsu.org/newsletter/?utm_source=youtube&utm_medium=video&utm_campaign=167 Download my Gmail filters: https://academy.jeffsu.org/workspace-toolkit?utm_source=youtube&utm_medium=video&utm_campaign=167 Google Workspace Tutorial Playlist: https://www.youtube.com/watch?v=MM-MPS57qKA&list=PLo-kPya_Ww2yGaxjUQxUK4zFv76eM-Nzj Task Zero for Gmail workflow: https://academy.jeffsu.org/workspace-academy?utm_source=mywebsite&utm_medium=post&utm_campaign=167 *BE MY FRIEND:* 📧 Subscribe to my newsletter - https://www.jeffsu.org/newsletter/?utm_source=youtube&utm_medium=video&utm_campaign=description 📸 Instagram - https://instagram.com/j.sushie 🤝 LinkedIn - https://www.linkedin.com/in/jsu05/ *MY FAVORITE GEAR* 🎬 My YouTube Gear - https://www.jeffsu.org/yt-gear/ 🎒 Everyday Carry - https://www.jeffsu.org/my-edc/ *MY TOP 3 FAVORITE SOFTWARE* ❎ CleanShot X - https://geni.us/cleanshotx ✍️ Skillshare - https://geni.us/skillshare-jeff 💼 Teal - http://tealhq.co/jeffsu #productivity #inboxmanagement

Оглавление (20 сегментов)

0:00 20 Gmail Settings You Need to Change 39 сл.
0:13 Declutter your inbox 55 сл.
0:30 Disable Hover Actions 47 сл.
0:45 Maximize Undo Send 93 сл.
1:11 Update Button Labels 47 сл.
1:26 Must-Use Shortcuts 96 сл.
2:05 Auto-Advance conversations 128 сл.
2:45 Turn Off Ads in Gmail 63 сл.
3:06 Disable Nudges 58 сл.
3:25 Gmail Signature Settings 47 сл.
3:38 Cleaner Layout in Gmail 124 сл.
4:18 System Label Settings in Gmail 116 сл.
5:01 Category Settings in Gmail 75 сл.
5:24 Enable Gmail Templates 145 сл.
6:12 Gemini Settings in Gmail 74 сл.
6:34 Android Theme in Gmail 28 сл.
6:43 Swipe actions in Gmail Mobile app 71 сл.
7:05 Conversation Density 65 сл.
7:25 Default Apps in iOS 60 сл.
7:42 Turn off Additional Diagnostics 62 сл.

20 Gmail Settings You Need to Change

all right today we're going through 20 simple changes everyone needs to make in Gmail these settings will speed up load time declutter your inbox and even strengthen your privacy as much as Google allow anyways so let's get

Declutter your inbox

started first up within Gmail settings under the general tab press Commander crl F and type in Snippets to jump down to the Snippets option here and turn this off this disables that on line email preview which most of us never read anyways and it just ends up cluttering up our screen next by

Disable Hover Actions

disabling hover actions we remove the quick access buttons that appear when hovering over emails as you'll see later in this video there's a much quicker way to access these settings and I found that my inbox loads faster when these hover actions are disabled while we're

Maximize Undo Send

here let's make sure our default reply behavior is set to reply instead of reply all you'll see why in a bit and that our undo send period is set to the maximum 30 seconds this basically just holds your composed emails for 30 seconds before they're sent allowing you to stop send if/ when you decide not to commit career suicide I probably should have mentioned this earlier but don't forget to scroll all the way down and click save changes whenever you make a change under the general tab moving on

Update Button Labels

for button labels this is more of a personal preference but I found a lot of people prefer text to appear instead of icons at the top of their email menu bar since there's a small lag when they have to think about what the icon represents

Must-Use Shortcuts

and of course keyboard shortcuts should be enabled and my favorite shortcuts are pressing K to jump to the next email without archiving shift T to add an email to your Google Tasks over here press e to Archive and move to the next email press V to label and archive in one step press L to add or remove a label from an email Press B to snooze an email to a later time and of course press all R to reply to the sender only or press a to reply all if you're not

Auto-Advance conversations

jumping automatically to the next email when you press k e or V you have to first go to the Advance tab under Gmail settings uh for auto advance uh enable this and click save changes after that go back to the general tab here and let's go to auto advance go to this option here and select go to the next newer conversation and scroll down and click save changes Pro tip this setting lets us follow one of the golden rules of inbox management where each email should only be processed once we always start at the bottom of our inbox and we work our way up I'll leave a link down below if you're interested to learn more about this task zero workflow in the

Turn Off Ads in Gmail

meantime back under the general tab let's jump to importance signals for ad for ads rather you want to click the link here and it'll bring you to this page where you can actually turn off personalized ads by clicking turn off and this applies to all ads you see across all Google sites and apps where you're signed in and after that

Disable Nudges

potentially inconsequential attempt at sending less data to Google we want to go to the nudges option here still under General Tab and uncheck both of these settings so Gmail tries to be helpful and notifies us when it thinks there's an email we need to follow up on but I found that to be more annoying than

Gmail Signature Settings

helpful scrolling all the way down to the signature section I recommend checking insert sign before quoted text in replies uh to give that illusion that we're always typing our signatures out as part of our email body as opposed to a separate section after clicking save

Cleaner Layout in Gmail

changes head on over to the chat and meet Tab and if you want a cleaner layout in Gmail you want to turn off chat and hide meat that sounds so weird hide the meat section that's even worse hide the Google meet section in the Gmail main menu that's literally what it should say here anyways here's a before and after uh as you can see we just got rid of the extra column on the left I personally prefer this since I use the Standalone chat app and I just use meet in my browser by the way if you want to receive an insanely actionable Google workspace tip every week I'll leave a link to my newsletter down below back in

System Label Settings in Gmail

Gmail settings we head on over to the labels Tab and these settings here dictate how clean SL cluttered your uh label list will look on the left here so un this is personal preference but unless you're actively using the star or Marquez important um features in Gmail I recommend hiding those two hide chat show if unread scheduled and draft emails and then I hide all mail spam and trash again this does not mean hiding does not mean delete you can easily find these hidden system labels by clicking more the whole point is to keep the most frequently accessed system labels up top um to keep our inbox nice and tidy next

Category Settings in Gmail

I hide all categories because I do not like Gmail labeling and tagging emails for me I much rather create my own labels and filters speaking of filters if we head on over to the filters um tab if you scroll down you'll see that you're able to import other people's filters so if you want to make a copy of my Gmail filters I'll leave a link down below to my completely free workspace

Enable Gmail Templates

toolkit next up to enable one of my favorite time-saving features head on over to the advanced Tab and enable the templates feature and click save changes think of an email you send on a regular basis for me it's a weekly performance report so I draft up the template uh including the email subject line and then I click the three dots here templates uh save draft as template and save as new template name this and click save so the next time I need to write that email I press C to compose three dots templates and I can bring this up right here Pro tip if you for whatever reason are still not using text expanders you can use the templates feature to save the most common prompts you use while you're in your inbox to decrease the friction of using AI

Gemini Settings in Gmail

speaking of AI before I forget if you're a paid user of Google Gemini you want to go to the general tab under settings and turn on these two uh settings here like turn on smart features and personalization both of these to enable Gemini in Gmail drive and all the other Google workspace products I have no idea why Google decided to put a Gemini setting here and before we move on to

Android Theme in Gmail

settings in the GMA mobile app just in case you're curious under the themes tab I am currently using the minimalistic Android theme within the GMA mobile app

Swipe actions in Gmail Mobile app

there are a couple things you want to do on both IOS and Android first under the swipe action setting I have my right swipe set to Archive and left swipe set to move which adds a label and archives in one step this allows me to organize my emails while I'm commuting so that when I get back to my desk at work I know which emails require action the

Conversation Density

conversation list density only applies to the GMO mobile app so you can choose a different view than what you have on web and don't judge me for this inconsistency but uh I actually enable chat and meet within Gmail on mobile even though I use separate apps on desktop I just think it's lower friction to have all three in one view here if

Default Apps in iOS

you're using an iPhone you'll see an additional option that allows you to pick the default app when opening links in Gmail I always select ask me which app to use every time so that I can use a different browser for some specific searches but if you have nothing to hide uh you can just pick one default app

Turn off Additional Diagnostics

here last up for iOS users under data privacy turn off report additional Diagnostics but keep the two smart features settings on if you plan on using Gemini in your Gmail mobile app if you found these tips helpful you might want to check out my Google workspace playlist see you on the next video in the meantime have a great one

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