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15 MORE Google Calendar Tips for Productivity!

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15 MORE Google Calendar Tips for Productivity!

Jeff Su 29.03.2022 153 189 просмотров 4 480 лайков обн. 18.02.2026

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🔩 Grab my free Workspace Toolkit: https://academy.jeffsu.org/?utm_source=youtube&utm_medium=video&utm_campaign=096 📆 If you enjoyed my original Google Calendar tips for productivity, you’re going to want to check out this video with 15 MORE Google Calendar Tips for Productivity! I go over (1) New Google Calendar features and functions that have rolled out recently, (2) Google Calendar extensions designed to make our lives even more efficient, and (3) Google Workspace-specific tips for those of us who use Google Calendar at work or for school My favorite tips from this video include selecting 3-day or 2-day views using the mouse; adding labels to secondary timezones (game-changer!); exporting and importing Birthday calendars; the Button for Google browser extension, and the integration of Google Docs within Google Calendar events Enjoy! 😊 TIMESTAMPS 00:00 3-Day, 2-Day, or 1-Day View 00:47 Add Labels to Timezones 01:16 Customize Google Calendar Colors 01:43 Create Events from Gmail 02:11 Combine Multiple Calendar Views 03:02 Transfer Ownerships of Event 03:42 Add Birthdays to Google Contacts 03:55 Export and Import Google Calendars 04:35 Customize All-Day Event Notifications 05:09 Restore Deleted Calendar Events 05:19 Button for Google Calendar 05:54 gCal Plus Browser Extension 06:31 Publish Google Calendar Events 07:08 Create Notes from Calendar Events 07:28 RSVP with Your Location 07:58 Bonus Tip! RESOURCES I MENTION IN THE VIDEO ColorHunt - https://colorhunt.co/ Smart Chips Feature in Google Docs - https://youtu.be/auYFCjU7pBA MY FAVORITE GEAR 🎥 My YouTube Gear - https://geni.us/youtube-gear 🎒 What's In My Bag - https://geni.us/mybag 💻 What's On My Desk - https://geni.us/mydesk 🛩 What I Travel With - https://geni.us/mytravel MY FAVORITE SOFTWARE ✍️ Skillshare - https://geni.us/skillshare-jeff BE MY FRIEND: 📧 Subscribe to my Productivity newsletter - https://www.jeffsu.org/productivity-ping/ 📸 Instagram - https://instagram.com/j.sushie 🤝 LinkedIn - https://www.linkedin.com/in/jsu05/ 👋🏻 Clubhouse - https://www.joinclubhouse.com/@jsushie 👨🏻‍💻 WHO AM I: I'm Jeff, a full time Product Marketer. In my spare time I like to tinker with tools and create systems that help me get things done faster - or as one of my friends puts it: "Get better at being lazy" 😏 If you'd like to talk, I'd love to hear from you. Messaging me on Instagram (@j.sushie) directly will be the quickest way to get a response! PS: Some of the links in this description are affiliate links I get a kickback from 😇 Disclaimer: My opinions are my own and may not reflect that of my employer

Оглавление (16 сегментов)

0:00 3-Day, 2-Day, or 1-Day View 141 сл.
0:47 Add Labels to Timezones 80 сл.
1:16 Customize Google Calendar Colors 73 сл.
1:43 Create Events from Gmail 85 сл.
2:11 Combine Multiple Calendar Views 154 сл.
3:02 Transfer Ownerships of Event 132 сл.
3:42 Add Birthdays to Google Contacts 44 сл.
3:55 Export and Import Google Calendars 118 сл.
4:35 Customize All-Day Event Notifications 114 сл.
5:09 Restore Deleted Calendar Events 20 сл.
5:19 Button for Google Calendar 111 сл.
5:54 gCal Plus Browser Extension 125 сл.
6:31 Publish Google Calendar Events 113 сл.
7:08 Create Notes from Calendar Events 65 сл.
7:28 RSVP with Your Location 83 сл.
7:58 Bonus Tip! 71 сл.

3-Day, 2-Day, or 1-Day View

so you don't like the default seven day view that comes the google calendar you could uncheck show weekends but five days is still too much you press x to show four days but four as an unlucky number in some areas so you use your mouse highlight across for a three day view or a two day view or pro tip if you have multiple calendars selecting one day will split those schedules within a single day let's get started hi friends welcome back to channel if you're new here my name is jeff come for the calendar tips and stay for the somewhat cringy hypothetical scenarios in this video i'm going through new google calendar features for productivity browser extensions that make our lives even easier and tips specific to google workspace users diving right into tip number two

Add Labels to Timezones

under calendar settings you might already have a secondary time zone setup but now you can add a label and have it reflect in your default view oh and for all the haters from my last video west coast best coast nah east coast by the way i highly recommend you enable keyboard shortcuts under settings keyboard shortcuts enable keyboard shortcuts i'm going to be using shortcast throughout this video trust me it makes things so much easier decal tip

Customize Google Calendar Colors

number three if you don't like the default color options that come with your calendar head on over to color hunt dot co and select a color palette that you like i've always enjoyed their pastel collection click into one and then click again to copy the hex code back to calendar click the add custom color here and replace the hex code after the pound hashtag sign and click save google cal

Create Events from Gmail

tip number four if an email thread is going absolutely nowhere you can click the three dots within that email and click create event google calendar will immediately pull your email subject line make it the title add everyone in the 2 and cc fields and even create a google meet link all you have to do is to update the time and date and clean up the description because by default all the content from the email thread will be displayed here google calendar

Combine Multiple Calendar Views

hack number five if you have a personal account and a work account it's very helpful to share your personal calendar with your work one this way you can add delete modify events all from one calendar view in this case a blue event is for work and visible to my colleagues if i select my personal account it shows up in purple and is not visible to anyone else to enable this press s to go to settings for my calendars uh share with specific people add people type in your corporate account email here for permission since it's with myself i choose the highest level access make changes and manage sharing and click send you then accept in your work account and now you have both calendar views by the way i take absolutely no responsibility for any breakups that might occur from one partner requesting the calendar access of another calendar

Transfer Ownerships of Event

tip number six if you're the owner of the event but you're going out of office click in three dots change owner type in the email of the new owner and click change owner as brown-nosing as this might sound if you're transferring to another internal team summarize the google calendar meetings that you own list the corresponding new owners and remind them to accept the transfer doing this will win you brownie points you never know when you're going to come across your previous teammates again but if you're leaving the company it not just kidding a small world you never know by the way if you're enjoying these tips let me know by dropping a like and feel free to sign up for my no productivity ping newsletter link down

Add Birthdays to Google Contacts

below shout out to ayu for tip number seven and that is if you add someone's birthday to the google contacts app on mobile or on web it will automatically show up under the birthdays calendar this brings us to tip number eight which

Export and Import Google Calendars

is if you go to settings by pressing s import and export and click export you can now export all your calendars including birthdays from google contacts in a zip file if you want to share the birthday dates with lazy friends or family simply unzip the file and have them upload the birthdays. ics file by clicking here in the import section selecting the file and clicking import of course birthdays is a very specific use case more relevant examples might be team vacation calendars at work you want to share it with like new joiners or extracurricular meetings at school and a new student joins the group google calendar tip number nine under settings for your

Customize All-Day Event Notifications

calendar event notifications you might have already customized your settings for this part but i highly recommend you take it a step further and add all day event notifications as well for me birthdays are the most frequent all-day events on my calendar i'm such an angel so i usually add a notification for zero days which is the day of the birthday at 9am so i can be the first to wish them a happy birthday of course if i were really a good friend i would set this for a week before so i can prepare a birthday present and that's way too much work gcal feature number 10 is a quickie

Restore Deleted Calendar Events

if you delete an event by mistake click the settings icon here trash uh select restore or delete forever all

Button for Google Calendar

right on to two useful extensions first is a button for google calendar three things i like about this one first after you pin the extension the icon shows the number of hours until your next meeting and hovering over it shows the title of that event second clicking into it minimalist design you see at a glance all upcoming events and third this is my favorite for all meetings with a google meets invite clicking the camera icon brings you straight to the video conference very helpful if you're running late not that any viewer of this channel would ever be late especially not me tip number 12 the second

gCal Plus Browser Extension

extension g-cal plus there are a few features i use here but i'm going to highlight two first is the time of day that's visible in my calendar view i have 5 a. m to 11 p. m here so as you can see everything before 5 and after 11 is cut off second show titles on the hover uh this is helpful when you're in month view press m for a month view and you hover over a long title and the full title pops up okay so the next three functions are mainly for google workspace users fingers crossed they'll come to the rest of us at some point if you find out otherwise please let me know down in the comments workspace

Publish Google Calendar Events

calendar tip number 13 is the ability to give others the option to add your invite to their calendar so for example let's have a big presentation coming up click in three dots publish event and now i can copy the link to this event and hyperlink it in an email for example and now the recipients can choose to save this event in their calendar if they want to it's important to note that any update you make to the original event will not reflect in other people's calendars if you use this method so you want to make sure every detail is correct before you publish the event workspace tip number

Create Notes from Calendar Events

14 for meetings with two or more attendees you'll be able to create meeting notes directly from the event description and have that google doc linked to that meeting so all attendees automatically have access to the same document i have an entire video on this marches feature within google docs so check out that video if you haven't already google calendar tip number 15

RSVP with Your Location

very relevant for remote and hybrid work moving forward and that is you can rsvp to a calendar invite with your location in the email notification or the calendar invite itself next to yes you can let others know whether you'll be joining physically in a meeting room or virtually google definitely has good intentions with this feature but somehow i have a feeling that some people will use this feature to avoid certain colleagues in the office bonus tip okay not really

Bonus Tip!

a tip but more of an aesthetics thing but i add emojis to the titles of recurring events just to spice things up actually drop the calendar emoji down below if you're still watching so i know who's cool if you found these helpful i think you'll enjoy my original google calendar video so check that out see you on the next video and in the meantime have a great one

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