Getting Started with OneNote : Organize Your Life, Work, and Study

imagine having all your notes your  ideas important information perfectly   organized and accessible at any time or  anywhere maybe you're a student juggling   assignments a professional managing  a project or you're someone that just   likes to keep everything in order today  I want to show you how to use Microsoft OneNote hi I'm Jamie and welcome to teachers  Tech in this video today I want to show you   how you can use one note to boost your produ  activity creativity and organization no matter   your needs we're going to start at the basics  of understanding one note so you can start using   it right away let's get started to access  Microsoft OneNote you can do this in a few

different ways now I'm at onenote. com and I'll  put the link Down Below in the description you   can go ahead if you have a Microsoft account  sign in right here or you can sign up for free   as well and use it completely free online you  can also go ahead and download it and if you're   part of the Microsoft 365 you might already have  it downloaded on your computer but if not you can   go ahead and download it here I'm going to be  showing you today from a Windows computer but   you can also download it on Mac and also there's  the apps for your phone or tablet that will sync   everything together before we create a brand new  notebook I want to give you a quick tour of what

to expect in the navigation in Microsoft OneNote  over on the left I already have a notebook created   here you can see the notebook is just called Jamie  out work and we can have multiple workbooks and   I'll show more about that in a moment inside  each notebook we have sections we can name   these sections whatever you want and just for uh  this purpose of an example I called it section   one section two and I can go ahead and add new  sections and at any time I can change the order   just by simply dragging them around when I click  on different sections you can see that there's   going to be different pages in each of these so  on this first section I have two different pages   with some notes and with notes I could go ahead  and type notes in I could put tables I can go and   use my draw tools to Mark things up I could  insert pictures and I can still draw things   on top of these pictures I can even play a video  inside of one note so you could collect a bunch   of videos and then you could go ahead and watch  them right from one note other things you can do   is if I had a PowerPoint let's say Prof  give me a PowerPoint I can go ahead and just draw   but into a one note page and then I could go  ahead and highlight different parts of this   with the markup tools or even adding more notes as  well if I move up to the top we have our different   tabs if you're familiar with Microsoft we have  our tabs across the top and with in these tabs   we have our ribbon now I'm under a simplified  view of the ribbon if you're used of Microsoft   if I move over to the far right I can go back to  my classic ribbon and if you've used Microsoft   this is what you might be more used to seeing the  large one like this so that's a quick overview of   just some navigation and what we're going to be  working on let's go and start our first notebook   now this is just an introduction to Microsoft  One notes we're going to keep things quite simple   make sure you check out my tips video that I'll  follow this up with so you can dive deeper into   some of the great features of Microsoft One Note  to create a brand new notebook if I go up to the

tabs across the top here and select file you're  going to see new here on the left now the first   option after I select new is where do I want this  notebook to be saved do we want it to be in one   drive which is in the cloud that then you can  access it from anywhere anytime or do you want   it to be on this computer and then you could go  and doubleclick and select a spot from there for   this example I'm going to save it on one drive I'm  going to go ahead and create a uh notebook and I'm   going to call it new product launch project plan  now whatever you need to use one note for what   I'm going to show you today will work for any of  them the other thing I want to point out is that   I have multiple Microsoft accounts and you want to  make sure you're in the correct account and where   you're saving this if I just click on my name  up here you can see what account I'm in and you   can quickly uh just click on the other account or  Add accounts so maybe you had a business account   a school account or personal account you just  want to make sure you're in the right one once   you have that all sorted out just go ahead and  click create notebook and it's going to give you   an option to do right away do you want to invite  people to this notebook so you can collaborate in   here so that's a great idea depending on what  you're working on but you can also invite them   later so I'm going to choose not now I have  my brand new notebook and if I will look over on   the left I have this notebook this shows me that  it's sinking with the cloud when you see those   arrows on it like that and those will disappear  in a moment and once uh I have this new notebook   I can go ahead and start creating my new sections  but I can still jump back to this notebook that I   had before but I can go back and forth so you can  have all these different notebooks whether it be   for different projects or different subjects in  school if you want to adjust how things look in

your one note here's a couple different options  first of all I'm in the white theme right now if   I wanted to be in a dark theme if I go up to file  and I go down to options at the bottom here under   the general right here one note options if I go to  the very bottom you're going to see thatth where   we have some personalization right now I'm under  the white and I could go to Black and if I hit   okay you can see how it changes so if you want it  to work in a different theme you can go ahead and   adjust it through those options I'm going to just  keep it in this case to the white but you can make   that quick change the other way you can change  howal things look for you uh specific to each

notebook would be if you go up to your view you're  going to notice that you have different views you   can work from you could go to a full page view so  if I click on this uh at this point it opens up a   full page that I'm can be working on if I want to  go and navigate you can see how I can navigate to   different notebooks but you can get one page at a  time I have quick pen and I could just hit those   arrows to go back and you can see there's a few  different options now the other thing is if you   wanted to have we're in the vertical tabs but  if you wanted horizontal tabs if I select that   now I'm going to have my sections across across  the top and if I wanted a new section I could   go ahead and place it here and we have different  pages any of these things too as I grab the handle   you can see how I can make more room uh just by  grabbing them before I start adding new sections

to this notebook that we just created you can go  in collapse other notebooks if you want a bit more   room so by collapsing you can just click the arrow  here and it's still available to quickly open if   you don't need a notebook to show up here you can  actually close it as well if I rightclick on this   notice at the bottom I have closed this notebook  that doesn't delete the notebook it just closes it   so maybe you had a class and you were finished  the class you don't want to delete your notes   that's still going to be saved in your one drive  or on your computer or where you saved it you can   go ahead and open these notebooks again if you go  back up to file and I select open you'll see that   I have that notebook right here and I can go ahead  and open it again and once it connects with the   cloud and refreshes I have that information again  so you have some options there of what notebooks   you want to show I'm going to keep this one closed  and just work on this new one so let's go ahead

and create a new section we have a new section  automatically because it created one for me but   I don't really want it to be named new section I  can rename this simply by right clicking on it and   when you right click on any of these you get to  see a few different options here as well rename   is right at the top and this is what I'm going to  do and rename it I'm going to call this project   overview as one of my sections if we want to title  our Pages we can just go over to the page and then   place a title up here and notice that the page  name gets updated go ahead add a new page select   the name now depending on how you have your things  organized uh you can create this as you go along   or you can have it all structured prior that's  all up to you and these Pages can be drugged   up and down depending on which one you want to  have in place just like the sections so if I was   adding a new section I can go ahead and select  it I can go and rename it from what it has here   as new section by that right click again and then  have it called market research but maybe on a new

section you know you want kind of a section with  subsections under it what I can do in this case   is if I rightclick I'm going to hit enter first  rightclick rather than going to new section I   want new section group what this will enable me to  do notice I have a claps right here so I can put   many sections together and each of those sections  can have uh multiple Pages as I need as many pages   as I need so for example under this section  here maybe I want uh this group to be called   it's going to be about uh product development so  I'm going to hit enter I'm going to go and give   this a new section now and we can see how it's  underneath so under this one maybe I have a one   called product design and I can go and rename this  one and I can call this one product design here   as I add a new section under here you get to  see how all these different ones are in here so   uh maybe I have a another one called development  timeline here and then I can have multiple Pages   under each of these so it gives you a different  way of structuring and you can really see how   this works like kind of if you were used to more  of just having a binder this methodology would   make sense in your brain now where everything  happens is on the pages the sections that

you create are just part of that organization to  make everything run smoothly now when we get to   a page if we want to add content we can do this  very simply the first thing I just want to change   is actually my view so it's a little larger for  you to see so if I go over to view I'm going to   go I could click on page width and notice how it  jumps up or I could change uh let's go to 200%   here just so you can see a little bit better and  if you don't want a white page you'll notice that   you have different options from page color where  I could even pick my own color or select a color   they have I can add lines if I wanted to we have  different lines that we could add through here and   you can actually just simply go back and choose  none for any of these as well now when we want   to start typing we can just click wherever we  want to start typing and then we can just type   like normally and any of this information that  we type as soon as I go back and highlight it   like this you notice I have the edit features  just like in other products here that I can   go through change color I can change my font and  make all these changes in here so I can type out   my notes at this point and I can still move them  around so you can drag this to different points   through here going through and typing is pretty  self-explanatory click where you want type what   you want adjust to what you want it to look  like take advantage of copying and pasting   different text images and placing videos in let me  give you a few examples if I go over to something   like Microsoft Word and maybe I have a chunk of  information from a document someone shared with   me or I created that I wanted to put in as my  notes I could just go control C for copy come   over here click anywhere that I want contrl V for  paste and I have that information and I can still   adjust it move it around where I'd like it to be  other things I can do is put images quickly in   under the insert you're going to notice that we  do have pictures that I can go from file so if   you have a picture from your computer that you  would like to add to here so if I was going to   go to my screenshots I have lots of different  ones in here I could go from my computer and   place it in the other thing that I can do is if  I was on a website here let's look at these dog   ones here and if I could go simply copy image  I could click in here and past it in I can   also just simply drag them over as well so if  I click on this drag it over and drop it it's   that easy so you can see if you're taking notes  this allows you to do it in a hurry if you come   across a video maybe you want to just go to the  URL up here copy it find a spot where you would   like it Go and contrl V paste it in you're going  to see that the video will even play inside these   different pages that you have so if I go ahead  and hit play now how you can quickly create a   it's a great way to curate so much information and  another thing I want to point out under the insert   we have screen clipping so a screen clipping and  I'm going to go ahead and change my page here   allows me to clip a screenshot so if I was find  something on the Internet and then I was going to   go to uh screen clipping it allows me to go pick  a whatever ever I want here and then it will put   that image inside here so you can see how fast I'm  working on these to add all this information if I   want any of it gone I can go ahead and hit delete  I can create that hit the handle up top hit delete   and it's gone you can also add files so like the  PowerPoint I showed you at the very beginning   if I click file attachment and I was looking for  different things on here so on my desktop I have a   one note with the dogs PowerPoint in here I could  H hit insert why there's two different options so   attach file will give you a link the actual file  and then there's insert printout so let me quickly   show the difference so if I attach a file now  this is just a link to the file but maybe you   want to take notes so what I'm going to do is just  delete this and I'm going to go back to attach   file again this time when I insert it I'm going to  go insert printout because now if someone someone   was handing you power a PowerPoint and you wanted  to mark it up and take notes with it this will add   that PowerPoint all the slides in here and then  you can go ahead and add more notes and I'm going   to show you the drawing Tools in a moment and I'll  come back to this and Mark this up a bit another

thing that can help for organization is linking  now linking if I go ahead and just highlight a   worded here and go up to link you'll see that the  text to display is successfully what I highlighted   where do I want it to go well I could go ahead  and put a link in here when I hit okay now this   is going to be a hyperlink to where I wanted it  to go if I just go contrl Z it undoes my steps   there but I could also link it to somewhere else  so if I want it to go through maybe somewhere on a   different section or page as I go through I could  go find where I wanted it to be so maybe I want   this to be under the stakeholders I hit okay so  now when I click it brings me to this so maybe   you want to connect your notes to a different spot  and then you can just it will automatically go to   that notebook that page that section to help you  out tags are a fantastic way to stay organized

in Microsoft OneNote under the Home tab if we  take a look at tags right here let me show you   how easy it is to work with them let's say we go  to a section here of different notes that we're   taking and we find a part that you know what this  is important and I could highlight this drop down   on my tags and I can see importance right here so  you can see that there's these most common used   ones right through here I can click important I  can even go through uh different ones and you can   see how they have definition or remember for later  and how it starts to change things in there even   to have a checklist tag uh a to-do tag I can click  from right here then I can go back and click it   as a check mark later so that's great to help keep  things looking nice on the page but the real power   comes in with find tags because now if I go to  find tags I have critical you can see different   ones important through here these are links to  those tags so if I click on this one where there's   an important one this was in Project summary right  here so if you're know if you know you're at a   place that you want to remember and you want  to just quickly get back to it use tags you   can group the tags by section title date note text  and then you can go do the search through whatever   notebook that you want uh create a summary page  and you can also do customize tags so if I click   customize tags you can go through and create a new  tag that will fit exactly what you need the draw

features in Microsoft One Note even make it more  powerful especially if you're using one note on a   tablet then you can have your pen out marking up  all your notes adding to it and making them even   more meaningful now under the draw tab I'm just  going to take a quick look at the drawing tools   here you'll notice that there's default pens that  will be and highlighters that will be set for you   that you can quickly select any of these ones  when they're selected then you can start to draw   however you would like uh you have the highlighter  tools that you can go through over top of any of   these if I want to make adjustments to any of  these pens once I click on them once there's a   drop- down you can change the thickness as well so  if I wanted it thinner I could just quickly adjust   it and I have a thinner pen and if I drop down you  can make quick changes to the color when you see   the pen change it's going to be that color we can  also go to ey dropper so if you see a color you'd   want to steal from maybe it will be this brown  in the background if I click on this it becomes   the color from that image so it pulls that color  right from it and then I can go through and make   those adjustments and I have that brown so you  can make some quick adjustments to the drawing   tools you can even add more pens to have quick  access or you can add a highlighter if you wanted   a specific color uh maybe a purple here so if I  pick purple and then you can go through and just   always have that quick way to accessing it I want  to point out when you're on your draw tools a lot   of people will forget that they're on their draw  tool and they'll be trying to uh grab something   in the background make sure you go back to your  select and then you'll be able to select your   your objects at that point so just sometimes  people forget what they're on with a draw tool   there are shapes as well uh I'm not going to  spend a lot of time with this I just want to   point out you can draw if you needed those arrows  or different shapes you can quickly add them from   here but make sure uh what paid attention to that  tips video I have coming up because I'll show a   few more options uh inside the draw tab lastly I  want to talk about collaboration in one note if

you go up to the top you'll see share and you have  some options up here if you wanted to just email a   copy of a page that you're working on you could  go ahead and choose this and it'll make a copy   and send through email but if you want to work  together and collaborate you can share your entire   notebook so if I select this one this is where  you can make some customization to the options do   you want anybody with the link to edit if you did  you could go ahead and add the group or the names   through here or you could go and copy this link  can send it in an email when they click the link   then they'll be able to be collaborators on your  one note uh notebook but if you wanted a quick   change if I click on that Arrow notice I can go to  specific people and I can also change it to view   only so they could look at everything but they  won't be able to edit so once you do this so if   you've set this up with people and you've set this  up so that they can share an important thing to   know is the history tab over here because you'll  be able to look through recent edits so I could go   back and look any edits today since yesterday last  seven days and so on I can also find by author if   I knew all the names of the different people that  I'm collaborating with I could search for that and   see what they have worked on so it makes a great  place for collaboration so take advantage of   sharing your notebook and this can help you a lot  of getting things done so what do you think about   one note is this something you could see yourself  using to help yourself stay organized let me know   what else you want to learn about one note like I  said stay tuned for that tips video because I'll   go through some of the important features that I  didn't talk about in this beginner's video thanks   for watching this time on teachers Tech I'll see  you next time with more Tech tips and tutorials