7 Tips in Microsoft Word You May Not Know About

hi there jamie keate here today at teachers tech hope you're having a great day today today i have seven tips in microsoft word that you might not know about let's get started right away on teachers tech

tip number one did you know you could use your phone to snap a picture let's say of a magazine article and quickly send it over to word and open it up and have it extract the text from the images in seconds let me show you how this is done i have my phone open up here and i am on an iphone but this you can do on your android too with the office app so i have the microsoft office app and i'm going to just go ahead and open this up i used to use the lens all the time microsoft office lens app but it's actually built right into this but for me the quickest way i'd like to do it is i just i'm going to hit that plus down below and open up word you can see at the very bottom left hand corner i'm going to click on that now scan text so scan text i'm going to hover over this magazine article just like this and i'm going to go ahead and snap that picture now i could move in the lines a little bit i can adjust but i won't worry about showing you too much on this i have a tutorial on the office app i'll link it down below in the card above so you can check out this app even with the more things you can do but i'm going to hit confirm on this one and now i'm going to hit done and at this point it's going to pull out the text from here and it's going to be on my phone here but what i can do at this point so you can see this is word on my phone i could edit it from here but in the top if i go to the top right hand corner and at this point i can give it a name so i'm just going to call this demo 1 just like this and i'm going to hit save and this is going to save to my onedrive just like that so now i'm going to go over to microsoft word on my computer and open it up i'm back in my microsoft word the app on my computer and i'm just going to go ahead and hit open and i'm going to look at one drive right here because that's where i saved it to on my mobile device is one drive and i'm going to click on there and i'm looking for demo one it's right here i'm going to double click on that open it up this is what i scan so it kept some images and certain spots where maybe they couldn't see it and they try to put in the right spot i can go through and edit this too so if i hit delete you can start to see how it gets a little bit better but it pulled out the words very well and you can go through and edit there'll be certain things even how the glare was on certain parts of the pages page it might have not have seen different spaces and different things so the better quality you take your picture the easier it works with pulling the text out and then it has the whole uh everything just kind of showing the whole picture at the very bottom but that can be done in seconds to grab text using the ocr right out of a magazine or anything you take a picture of

of tip number two did you know that you can use microsoft word to edit pdfs and this is something i use at work all the time if i need to make if someone sent me a pdf and i can just open it with microsoft word edit it send it back i could save it as a pdf again i'll just show you an example here i have a couple pdfs i'll just open this one up here you can see it's a pdf i have it been opened in acrobat dc here and if i go i could open this so if i just go file and open this and go to the spot on my computer so this case is saved on my desktop so i could browse that file right on my desktop i'll just scroll down and it's the same one right here and i could go ahead and open it i could do it this way quick way i like to do i can just drag this over and it's gonna do the same thing so i'm gonna hit okay on this one and it's gonna go through and open up microsoft word and i'm just gonna enable the editing of this i'll hit ok and now this is in microsoft word here so i can go through i could maybe change the name so if you had only the pdf you didn't have the original word go ahead and open that pdf up inward and you can start to edit and remember then you can go ahead and if you save you can save it back as a pdf too now another thing is i'm just going to go ahead and hit open and go to one drive let's say you scan something in you went to the photocopier and scanned it as a pdf it was maybe out of a book or something you scanned it i you could go at the very bottom of this have this one i scanned a youtube uh letter here and i'm going to hit ok and it's going to do the same thing for me so it went through and turned it all to text here and i can edit it gets kept some images in where the signature was and try to adapt in different places but it quickly out of a scanned pdf pulled the text so if you're going through and looking at maybe uh if you're getting questions and you

wanted to just quickly scan and then edit something you could do that in microsoft word save it as pdf again and it saves you a ton of time and you don't need a different program to edit the pdfs this third tip is for you university students that are maybe worried about citations and researching for your papers due this semester and if i go over up on the tab go across the tabs to references here so i click on references now look at this we have researcher and insert citation i want to show you these two things researcher allows you as it opens up on the right allows you to search right inside microsoft word so let's say if i'm asking a question i'll just put this one in our apple's healthy now at this point i it will start looking for sources so it's going through the web and finding different things but i'm still in microsoft word i could be looking for journals or websites so i'm going to click on this journals one and if i click on this first one looks like it could be matching my topic with their health benefits i'll click on this gives me a little bit more about the author and a breakdown of this i could go ahead and open it in a browser or i could add this source as a citation right in here by clicking on this so when i click on this you can see the bibliography it edited as bibliography right over here now take a look at this so that was under researcher but look at insert citation too so if we have insert citation we could go through and add new source this breaks it down for you so you could just go through and put you know the information that you're collecting through here just write it in and it's going to help put it in the right spots with the commas and colons and everything on it we can switch our style really quickly so if it was apa or chicago mla you can go through and pick those

and it will instantly change and depending on what your instructor will need for you so take advantage of this researcher and citation tool built right inside microsoft word for tip number four we're gonna move into the online world of microsoft word so i'm going to go ahead i'm just before we do this i just want to point out this is on the left is my app installed on my computer microsoft word i want to point out dictate right there you notice it's by itself now i'm going to go over to this window on my right and it's microsoft office. com and i'm under word here and i'm going to go ahead and create a new document i'm just going to maximize this here and now what i just want to point out is under home and if i go across and you can see in the ribbon we have dictate but if i drop down i also have transcribe now transcribe is a cool feature because you can go ahead and it can record your voice from here and i'll do a little test of this so i'll hit start recording so i'm just testing out this transcribed feature inside microsoft word i'm going to hit save and now it just will take about 10 seconds or so and it will go through and upload it to onedrive and transcribe it and you can see here it says let's start uh so this is what it recorded me saying i could listen to it here and i can even add i could go ahead and edit if i wanted if it didn't if i didn't say something clear enough i could go ahead and edit it or i could add it here so it gets added to the document the other thing i can do so at the very bottom uh right hand corner i'm just going to hit new transcription and hit ok i'm going to upload audio so this time if i go ahead and hit upload of this one and i'm just going to go on my desktop here and i'm going to grab a audio file right here so now this is a 12 minute audio file i and i'm going to just speed ahead here too here too just so you don't have to watch this upload but it only will take probably about 30 40 seconds to upload but i'll put this just jump ahead so that took about two minutes to upload the 12 minute file it was 12 minutes of the uh of the audio file that i put up and notice that as you go through it separated even though it's just me talking into it kind of broke it into uh different parts of it but so at any time i could go through and hit add any section to this but it transcribed the entire thing so you can see at the very bottom we have add to document if i click on this with just text with speakers with timestamps with speakers and timestamps so if you wanted something transcribed take a look at microsoft word online and you can

quickly add it to the document remember once you add to this document you could go if you want to work from your app installed on your computer and if it's saved in your onedrive you can go ahead and open that up after and continue editing on that with tip number five i'm staying online with microsoft word here because it's something that can't be done with the installed version on your desktop now what it is you can take a microsoft word document that's all written out and send it export it into a powerpoint it's going to create a powerpoint for you so what i did was i just went and grabbed one of the articles from my blog here and this one's about augmented reality take a look at this so if i go over to file here and i go to export we have export to powerpoint presentation so i'm going to go ahead and click on that and you're going to see export presentation there's going to they're going to pick some designs for me here i'm not going to spend a lot of time uh showing you all the different options on this because it's fun to play with i'll just pick this first one and i'm going to go ahead and hit export here so it's going to prepare the slides it's going to go through the document this document's about a thousand words and i'm going to go ahead and open the presentation here so it's staying online it's opening powerpoint online here and remember i can download these and open them up and work on them or i can share them in my onedrive and go ahead and open them up that way so they're mult there's multiple ways but take a look at this so i just took that thousand page article and it went through and of course i might want to go through and change things but it understands if it was certain points and everything uh that it kind of put them in a way that makes it very visually pleasing and then if you look at designer on the

right hand side at any time i can start clicking on these and it's going to make it take the same words and change it around so it's a quick way to makes make a powerpoint from your microsoft word tip number six has me back in the desktop microsoft word app here and i have the same article that i was just showing you with the other one with the powerpoint i've just added a couple images to it this time i'm going to turn this into a web page and it's going to do this by using sway so if you haven't seen microsoft sway before it's kind of like powerpoint a little different i have a video where i explain the difference between microsoft sway and powerpoint and how to use sway and i'll put those links down below too but what i'm going to do here is go over to file and notice that there's a transform right here so i'm going to click transform and on the right it says transform to web page transform your document into an interactive easy to share microsoft suede and sway is super easy to use it's great for storytelling and it works great online when you're sharing information you can see that there's different styles right below these are kind of like templates but in sway they call them styles and you can go through and pick one so i'm just going to go ahead and pick this first one here and hit transform and again i'm going to hit transform and go from there so it's going to go ahead and open up microsoft sway here and microsoft's way you do need to be online to access it it's not like powerpoint when you're using the downloaded app one uh it does connect with your onedrive so here we have our microsoft sway that it put into a web page look here and now at any point i can go ahead and share this so i hit share so i could go to specific groups i could go ahead anyone with a link and go ahead and copy this but i have more options uh you can see down below here now i could go through and click edit and pick how i want this to be differently you can see how it's laid out differently than powerpoint but i can go ahead and do a design uh to it and even go through here and hit styles remix is a fast way if i just click it will it will quickly change it and just kind of show you a lot of just different random ones but you can also be in a vertical so a vertical is the up and down the horizontal and where it kind of goes through to the side and slides so slides more like powerpoint where it will just go through

one at a time with the presentation and you can go through and edit any of this stuff so do if you want to learn more about sway take a look at the tutorial that i'll link down below did you know microsoft word does excel like things so for tip number seven i'm going to show you how you can create a table inside microsoft word like this is a pretty simple one but the main thing i'm going to show you is how you can actually add formulas to it to add things up so what i mean is i'm just going to click in this spot right here totals i want to add up these totals so if i look at the tabs across and i go all the way at the top across to layout the layout tab look at this formula right here so i'm going to click on formula and then this pops up so we have some and it's just choosing some you can choose other ones i'll show you that in a moment but it's saying sum up everything above and you can have number format you can see the different ways you can have the format and we can even do more than just some as i mentioned if i drop down you can see all the different ones from max to min uh as they go down you can see all the different ones that you can do inside microsoft word but i'm just going to leave it as sum for this example and you can create your own table and have a little fun with that too i'll hit ok and you can see it added that up so you can do excel like things inside microsoft word with formulas so i hope you like these seven tips today i take a look at the other videos that i did mention if you want to learn more things about office the office app or sway or comparing the difference or one drive i'll put links to those down below thanks for watching this week on teachers tech i'll see you more next time with more tech tips and tutorials