Learn How to Use Trello - Beginner's Tutorial

hi there Jamie Keith here today a teachers tech today I want to show you how to use Trello now Trello is a great place to organize and prioritize your projects whether you're working solo by yourself or if you're in a group you can collaborating assigning tasks and with a quick glance so you can see where everything is so I'm going to show you how I use it in one way and but you can change it in many different ways and create lots of different boards and lists and create your teams and I'm going to show you that today on teachers tech so just to let you know I'm using the free version of Trello here there is an upgrade that you get a few more features to but I find for myself the free one works very well and I'm just gonna go get logged in now just by clicking on login right up here so when I get logged in you see this home page - Trello and it kind of will tell me what's coming up next I can see a card that I have I'm supposed to be working on Trello and that's my next due date and it shows them the me different boards that I've recently viewed but what I'm gonna go is up to this boards up here if you don't have a board like the ones I do already that I'm going to show the example you can

create a new board right here or you can hit the plus right up top and you can see you can hit create board also so you can go ahead and create one if you're following along that way and flying a board that I'm going to show you kind of as a demo here and I'm gonna go to may videos and post so I have a board this whole thing is a board may videos and posts and inside this board I've created lists so video ideas researching recording editing posted and how it works is I put cards under each list and I can drag these cards from one place to the next so for me I'm using this as a progression and as I get through to the end I can see which ones have completed all the way of all the different projects I'm working and I can move these cards if I want to be organized up here I also put a description at the top and I you can see how I've labeled it with a color and this would just tell me if I was working in a team I could put a little description like this and if people weren't quite sure what the list was about you can give a little bit more there too but so I'm gonna give a couple examples here and with this today so this is Adobe spark an Adobe Sparky I just posted this morning and you can see I have put it in the posted that May 5th due date is there if I click on this it opens up and this is where I can write some information about it I had a due date but that I and I checked it when I was completed the due date all I have to do is click to add due dates to any of the cards now with it I just gave it a little description I just said three part Adobe spark and I want to work Ruth's graphics video website and I didn't write a lot of information about this because I had made a video on this a couple years before and knew kind of what I wanted to do but so yesterday it was over here when I was editing it and I actually did both them yesterday it was started today there the recording and then it went to editing and then I went to posted and I might decide to create a blog post out of it and put it on my website so then maybe I move it over there but that's not for all of it so you can see it's a quick look to see all the different projects that you're working on where everything's at and you can add people to this I'm working solo with this one but if I had a group I can invite people what I'll show you how to do but let's say I have another one I'm going to start maybe I want to do a Google Drive organization video so I could start putting it into the research and I could click on it to open it I could add a due date and I'll say you know what I want to have this ready for May 22nd and then do I want any reminder one day before sure I'll leave it as that and I'll just close it and you notice if I close it doesn't add it but if you go back I'll add the due date and hit save and then I have this due date right here on it and I can alter it if I need to I can pick a different date and hit save again and it'll change the date I could add a description here so maybe I'm going to talk about labels and different things on it and I can even add an attachment in the attachment when I click on it you can see I could upload a file from the computer I could go from onedrive Google Drive to Dropbox here's an example you can see this one actually has an attachment to it because it has the little link there if I open it I have a file attached to this one from Google Drive now when you're working with a team this works really great because you could have people posting their idea is over here you could have put a name of someone that's working on it they could be attaching files they're typing something out so people could look at it and you can see where they are at any time now I'm using it as a transition you could use these lists as anything you want it to so you could just use them as lists and a bunch of cards I like to kind of show that movement through it as I'm getting through now you notice a few other things here too I have a background that I've kind of added to this well that's easy stuff to change too so if I just go up to show menu and when I click on it you'll see

change background here you click on there you could go through lots of photos in it you can do a search for anything that you want and go ahead and pick it and it quickly updates the background on your board you can also pick solid colors now it's makes it nice when you do pick different colors or pictures because if I go over here it shows up you know especially if colors if you know there's a certain color that you're looking for and these are all the different boards you see the picture comes up right here but maybe colors work better to help quickly find what you're looking for but you have some choices on it now I'm just going to go back out of this I'll close this up and in this I haven't told you how to make more lists or cards yet but all you have to do at any point if you want to add

another list let's say click on this and I wanted to be Jun videos starting here maybe ones that are left over I can hit add list and I have a brand new list I can inside of it add the cards that I want so if I was just going to put an idea on it about a video editor I could put the card in here and I can add card and I have this card and remember this can still drag anywhere I want you can also color code these so if I

just click on this right here that little marker you can see how I can edit labels I can change members I can move it and I'll show you how to do something with a whole list to move it but you can go ahead edit the labels add a color to it I'll hit save and you can see it has that little bar and that's what I did with the up top I just added a description and I can go back and change these at any time - now how do I move a certain list if I

go to let's say this one at the beginning here we'll go to my very beginning all the way over here video ideas maybe I have some left and I want it to go at the end of the month I wanted to go to a different board if I click on this I could go add card copy list move list here now I could move list where do I want this to go to with June so maybe I didn't get to all these and I hit move and I go back and I go to June videos and it's already started here so then I could add all my other lists that I had in my May or maybe move them over if I wanted to keep certain parts of it and I just start them all over again so it makes this great way to just keep everything organized especially in project management now I just want to add a couple of notes about the cards so if I just click on this onedrive card and open it up I just wanted to point out a couple things you can get

power-ups and the power-ups can add more functionality to the card if you click on it I believe with the free version you do get to add one of them and there's lots of different ones I don't use them a lot but I've seen other people use them and the other thing that I just wanted to point out is a cover so a cover if I go ahead how to cover in this maybe you want something to stand out a little bit more and I'll just pick nature for this one and I'm just gonna pick the first one I could remove it if I wanted to and what it does if I close this down it as this image - it's another cool feature inside the cards and I'm just gonna go back and click on this Trello one you can see right here I've added something this is an email it says example Trello email if I go down to share right here and this email for this card so if I just copy this out as an email address and I go to an email let's say I'm gonna compose one really quickly and I'm just gonna paste that this is the email address here and I'll just say test on it and I'll hit I'll just rate test and I'm gonna hit Send and I'll go back over to my Trello and now I can see this numbers moved to two and if I open this up the email I just sent is going into that card so you could be sending a comment from an email to a specific card so there's different ways to share it so now I want to show you how to be

creating a team to be using this as a group yeah I have this under personal right now so it's just me but if I click on personal I you can see it's not part of any team if I drop down I could make this part of teachers tech team make the board visible to the team and allow the team members to join us so I can check those if I don't have a team I can

create a team but just by clicking on this or I can go right where I showed you at the beginning to create a board you can create your team here there's the business team but that one would be an upgrade not in the free version so when you create your team you can invite people to this by clicking the invite here you could put their email addresses and invite them that way but if I go ahead and create a link maybe you have a list already created of or email a group you could copy this and just send this out to them and then they'll be able to anyone with the link can join as a board member so that could be another way that you'd want to do it so I just wanted to point out a couple last things in this tutorial here today the star right here what this does if I go back to my home it puts it to the top right here so yeah if there's a board that you find more important you could place it you can unstart and then it will just go into recently viewed but if you want to pin it that's where you can do you can see all the different things that I was working on today inside the activity here the different emails on it so it keeps everything makes it easy to keep track of everything add your team and it even makes it more powerful I hope you like this introduction to Trello today try out the free version we're like I'm doing use it solo to keep yourself organized use it in a classroom or with students to get that project management flow remember I do weekly tech tips thanks for watching this week see you next time on teachers tech