Learn How to Use Microsoft Teams - Beginner's Tutorial

hi there Jamie key here today it teachers tech today I want to show you Microsoft teams so in this beginners tutorial I'm gonna break it into five parts I want to show you how you access Microsoft teams where do you go to find it how will you set up Microsoft teams how what is the workspace and how do you go ahead and vote creating that workspace for your team how do you share notes and apps and draw files inside of it how do you chat one-to-one or even a group setting because you can change it back and forth and how you can do your online collaboration with things like video chat and the great thing with Microsoft teams this is the utmost their importance is security and privacy within it so let's get started today on Microsoft teams on teachers tech first of all where do you find Microsoft

teams well I'm gonna be showing in the demo today from a couple different places from education account so if you're part of a school that uses Microsoft you might have access to it there and from a business I also have it in my office 365 business accounts so they mainly work the same way there's a few slight differences if you don't have either of those I'll put the link to this page here and you can see where you can sign them for free if you don't have a Microsoft account but that being said let's go ahead and I'm gonna get logged into my Microsoft team's account to show you where to access it I'm gonna log in

first online to show you the online version but mainly I'm gonna be working off the desktop app now to access your Microsoft team's online there's a number of different ways you can do this I could hit sign in from this because I already have an account I could go in up into the URL and just type team's Microsoft comm it's gonna take me there but even if I go to my office account Microsoft Office 365 account it will be one of the icons I can hit from there so I have many different ways I'm just gonna hit sign in here and I'm already signed into my Microsoft team's here and I just want to show you that this is the online version here when the first time you log in you might get something to say to download the app and that's what I already have that installed on my computer but even if you get to this point here and you want to download it you can see there's a few different places to do this if I go up to here and click we can download the desktop app here and down at the very bottom we also have a download here so you can download it I would recommend working off your computer I just find it's more robust that way and the other thing is I do check on the online app if I'm honest somebody's computer and if it doesn't have it I can quickly log into this in check all the conversations the files and everything here I just wanted to show make sure you realize that you could access this fully online but up from this point on I'm going to be showing you from my desktop app so I'm

on my desktop app here I'm using Windows 10 but if you have Mac you can download this and install I have the app right here open now first of all I'm just gonna start with by creating a team inside of it brand new team because everything too is working around that aspect of that collaboration space and I'm just going to show you how to create that if we took a look at that take a look on the left hand side here and just go down you can see the different options from activity which show everything what's happening inside of it chat where you can do one-on-one chat to different participants in the organization and we have teams right here so make sure if you're creating we're gonna create teams this is where we're gonna see all the teams and we have hidden teams here you can see where we can put one end this is a default to this account now I'm gonna go ahead and hit join or create a team right here if I hit this little the manage teams if I click this you notice that all the teams come up here also and I get this create a team so I'm just going to go ahead and create a team I'm gonna build it from scratch and I'm gonna just make it private for now and I'm just gonna call this demo one in this example you can write some information there to give it a description I'm just going to go ahead and hit create on this and so I've created a team now after team's created probably the next step that you'd want to do is add people or maybe you want to create channels now you can see I can add members right here but you don't have to do this at this point yet you can skip it I'll show you how to add these later also but you could add the names right in here the emails and they would pop up and you can add them to this team I'm going to skip this you can see we have demo one here now demo one is the team name underneath this you create channels now channels are like subjects they're in subjects inside the team and right here I can create more channels I can click on this if you notice it click these a little more options here you can manage the team from here you can add the channel from here also you could add your member so if you need to go back and add members here you can do this here if you're part of a team you want to leave it just go ahead and click Edit the team get the link to the team so you could send that linked for someone to join or manage the tags of this or delete this one so make sure you know those ones and plus you can hide this so it doesn't show if you get a lot of different teams you might want to be hiding them so if I go ahead and create a channel so we just go ahead and hit create we go and call that channel so maybe you'd be looking at is it finance marketing or if it's in the school setting is it a different subject like math or depending on how you break things down again give it a description privacy through here is it a standard private I'm just gonna leave it standard and I'm gonna add it and you're gonna see now inside this team I have a channel and so that the math channel here is a subject inside the team so it makes it really nice to break down all these different things if you have people working on different projects and they can go to exact dad exact space to find the files and really state organize and communicate within each other but I'm just gonna log over go over to my school account and do the same thing and show you a couple different options that you'll get so I'm just in a different

account now in an education account and you might have these options and I'm just going to go ahead and hit join and create team from here so when I create a team from here and notice I have a few different options do I want to create a class PLC as something for staff administration or professional development or U is it a club or organization so it allows you to create all these different teams kind of with the premise of Education my I'll just go ahead and create a class I'll just call this I'm gonna call this computers and this is where you'd put your info in and next now again you could invite the students in right away here by putting search for students as the if they're part of the organization you could pull them in or you could skip them and add them later at this point you can see it's keep walk it's walking you through this you can upload your materials you know from any type of different types of documents you just go ahead and upload class materials and they're gonna have a spot in the files for these you know I'll go back to posts but across the top you can see there's a class notebook we have assignments in here grades I'm not diving into all these on this example I just want to show you where everything is in this beginners tutorial to show you the difference between the two different accounts now you can see right down here is where you can start some conversations and that's where I'm going to go next because whether you're in the business account or the education account these type of things are gonna be the same so I just started typing some things to show you some examples of what you can do some have just some plain text to them here I've uploaded a file and I'll show you this in a minute how to do this and I have even a gif or have the emojis now down below is where you would just start your conversation so if I was saying hello and I'll just say every one I can go ahead when I'm done typing I could hit my send but I can add different things at this time too so I could hit it just by itself and it sends it to everybody inside this team people can reply to it you can see even see the responses back that people can make with thumbs up or whether if they like the messages and you always have more options and another thing if you are using immersive reader this is built into this too which is a great option with school now I like the fact that you can attach these files so if I go ahead and said look at this and click this little attachment I can go from upload from my computer I could go to Google Drive onedrive I could browse the teams and channels I'm just gonna go upload from my computer I'm gonna grab a this PDF right here and it's gonna upload this one upload file and when it's all done I have to hit the send again so this goes out there they have access to this and what's really good when you're uploading these files if you just hit the files up here use start to see all the different things all the files get uploaded in through the conversation get put into this place here so people can usually find that find them very quickly and you have all these different options here if I was gonna go I could create right from here a file if I especially using the office online I could create different ones right from here but you do see the different options from download to add cloud storage again I'm not going to go into all these things in detail I just want to show you what is here for you so I'm going to go back to the post and you can see next the attachment where we can add our emojis we can go through and we can pick a gif and we can send that out on it and we can add stickers through here and even badges so if we are pre so if I go ahead and praise I can send these to a specific students so if I knew I saw something in the classroom then I could go ahead and send it to one of my students in the class on it I could give them a note and I could preview it here and then go ahead and send it to them so it's a great way to kind of communicate with the class members all in this one place share the files and again you're going to this one place to see everything from the messaging to the files and you even have a meet now which is videoconferencing which I'll get into in a moment so for some more chat if we look over on the left-hand side up here I'm gonna click on this chat and I have a couple people in this chat here I can start a private chat with any of these so if I clicked on a name and then I could start typing a conversation down below and all the different things I sent talked about before you can notice that they're still there and I could send it and they it would send it to them and they could respond I can actually add more people to this conversation tube so if I have if I'm communicating with one student notice right up top here I could go ahead and go and add another student right to here and now I have a conversation notice it went through three so I it's not a solo one I can see a trait up top it's between Ashton Keegan and myself and I can have those files everything so you have these little micro groups that really work well to communicate and inside this you have your video call you have your audio call and you can even screen share inside of this so if I go and click you can see the different options where I can screen share to show them something so it's great for these collaborative workgroups are to communicate with different groups in it so definitely take advantage of the chat in here to do the one-on-one or even increase the size of it with larger groups I'm gonna go back into my

computer's class that I created and I'm before I do the video conference and the meet now I just want to mention and it says right here use the @ symbol to mention someone so if you are mentioning somebody in the class you can use the @ symbol and then they'll get notified on that too but it's a great way to start a conversation verse a ssin and direct it towards somebody now the good the meet now so I really like this is if you've used also scroll down if you've used this before I mean zoom or Google meet this is very similar I like it how it's all built into Microsoft team I'm gonna just give this a title I'll call this demo and I'm gonna hit meet now so it's gonna open this up on a larger screen here my camera's about to start here okay so the camera is going you can see it's being recorded so I'm gonna go through and just kind of give you a rundown where everything is in here and some of them actually really good features it has now this is where you turn your camera on or off this is your mute if you don't want to be heard I just click this is your shirt your screen and I really like this option so if I go ahead and then just hit share screen here you can see all the different windows that I have open here and I can quickly share a page from a website or an application I have open and I can share with them remember that was in the also in the chat one too where you could share your screen and do the videoconferencing to here's an option I really like you can upload a PowerPoint in here so this is already uploaded inside it but I could actually upload one too but if I go ahead and had a PowerPoint I wanted to show then I could go through and it just arrow through and they're gonna see exactly what I see on this so as I go through an arrow it through this is what they're going to go through so it makes a great way to show that to everybody at once so I'm just going to go ahead and stop presenting this here and just continue on with some of the options I'm going to go back to the share and I just wanted to point out to the whiteboard too so we have our whiteboard where you could be drawing on this one the different pens will come up so you can pick a pen and you can draw what you would like on this one so and then again you can stop presenting and it goes back to here now there's some options more actions in here if you want to make sure you want to change the camera or anything you can see where you can go through and pick your speaker's your microphones or cameras right through here and all these different settings we have meeting notes and this is a great option you can take notes right inside your meeting meetings and we have our background effects everybody loves the background effects if we could go through and click on them if I want the blurry background maybe I don't want to people see the people to see the room behind me click on this one I could preview it or apply I'll hit apply and you can see how it all I just gets blurred out or I could use the images that I want here and you have all these different ones that you can select and apply on it but a nice little feature easy to use just go through and pick what you want on it and then when you're done you can just click out of that and you can see how the background is staying there so yeah take a look at the different what we have here we can start recording our meetings - so we just go ahead and click that and your meetings will be recorded and we have our end meeting but it is right here - so I'm just going to go ahead and click on the chat we have our chat where we could go through and do all the exact same things from here that I showed you before add our files and attachments and hit Send and we could go to our participants and we have them all right here no one's in this one but it will also give the option to mute and different things when they're joined in here but I could ask them to join because they're not in at the moment but I'm just going to go ahead and end this hang-up on this one and it brings me back and so we have this easy access place - video conferencing and remember this can all be done on mobile - you can download the app for Microsoft teams and they can access and use the video Coffman conferencing right from there for today's tutorial I just want

to show you a couple more things and that is making sure you have your cloud storage hooked up if I go to files you can see I can add it through here also add cloud storage you can go through and put your requirements in for your logins you could say see I already have my Google Drive connected to here which I could sign out and the other thing is you can add apps too so if I just click here you can see I can go to more apps or the apps down below but even inside if I go back into my teams if I just go hit the plus here I go to the same place where I could connect my favorite tabs right in here so it gives our way through a tab my apps and it gives me that quick access to get to them right away so it's definitely all in one spot for working to in one area for your team's your class a lot of different ways you can use this and I just touched the surface of this day in this tutorial there's so much more you can do with this with your class notebooks and your management of your scheduling with your calendars and I'll go through more of that in future videos let me know what you're looking to learn up Microsoft teams and I can add that to my list of videos that I'm gonna make thanks for watching this week on teacher stack I'll see you next time with more tech tips and tutorials