Microsoft Word Tutorial - Beginner's Level 2 (With Tips and Tricks)

hi there Jamie Keith here today a teachers tech hope you're having a great day today we're taking a look at Microsoft Word so this is going to be a beginners tutorial this is actually beginners tutorial level 2 I have a beginner - beginner tutorial level 1 that I did before that I'll put the link to that kind of goes over the basics this is just going that extra step and looking at some formatting how to make your documents look a little bit better for example we'll be talking about some of these text boxes how we can customize them or maybe putting in some of these quotes putting in custom ones with even doing a curved writing around the edges like this but there's a lot more to this look down in the description down below and I'll timestamp the different topics that I'll be talking about today in this tutorial take a look at the other video that I'll have I'll put the links down there too or in the card above if you're looking for other Microsoft tutorials take a look I'll put them there too so let's get started today on this beginners level - for Microsoft Word so I'm just gonna go ahead and start

recreating when I shows you in the introduction and the first thing that I want to put into this document this is just a blank document haven't done anything to it yet I just opened it so I'm gonna add some text to this and is a really quick way to do this with just taking this formula so if you press equal and then type lorem and a bracket and then you think about well how much do you want to put in these are going to be paragraphs so I'm going to write 30 and I can add more later if I want and hit enter you can see it added text so this is just for this tutorial here today just so I have some text to add now the next thing what I want to do is change my margins on this first page and what I'm

gonna do is go up to my margins up here and just drop down and I'm gonna go to custom margins I'm not going to use one of these presets here I'm just going to go to custom and what I want to do is on the right hand side I'm just going to put actually I'll go 3. 3 and you can see now how it changed the margins kind of in thirds almost but I have this side and then you can see how it adjusted on it so you can go through and adjust margins what however you'd want for my purposes this is what I want now what I want to do is add a sidebar so you could add to it in a few different ways you could add a text box and format it I'm just going to go over to insert and so

you can see text box right here so with text box you could start with a simple text box and reformat it and change things that you want but I like actually starting from you know one that's already developed a bit and you can see inside here there are quotes and everything and I'll talk about quotes a little bit later but you can go through and check which one you want so I'm just gonna go and there's also more from office online now you can see office. com but I don't need that I'm just going to choose this one right here so I'm going to click it you can see it inserted on the front page here it's on the left hand side you don't have to have it on the left hand side so if I click it I can grab this and just bring it over here over to this side here and I can grab when I grab the top you can see how you can move inside of it so depending on what box your you want to adjust you can go through and change those just by dragging them around so depending on which one you're on you can see there's two different ones now I can quickly change the color of these two so if I click on the edge here and a lot of times I'll just right click and you can do everything from the top menu but I like to right-click when I do this so I click and then I right-click you can see all the styles and the outlines right here so if I wanted this to have a different fill you can see how quickly I can change it like so this down here has another one so if I'm going to bring this up a bit so if I wanted to keep that bar on the bottom I just grabbed both there so if I just click on the inside bring this up here there was another one right here that was already a different color so again if I click on it and right click on it I can change the fill to maybe a different color like this and you can see you can kind of play around with different looks to it and pick different ones to go from like I said you can start from a blank text box and do these same things at this point you just click in here and you can add your title so I was taught how to my example I had all about dogs so I'll just say this issue and then we you would write whatever you want inside of here you can go and actually even format inside so if I go back to the layout up top here I can change my margins in here so if I go ahead and just I'm going to just type example in here just for saving time here you can see if I have the left margin in the novella and I change this to two that's too much so if I change this to let's just change this to one here you can see now it's moved over so you can adjust margins right inside of this so the other thing that I did was also put an image in so I'm gonna go and insert my

image again so we're jacketing we're just gonna go to insert I'm gonna go from on line here and I just had a picture of a dog and I'll just type in dog here and let's just put this image here so I'll just click insert and now you're starting to see the layout like I showed you in the example so all I did was in the example was just type out the things in here and change my font and then went through and adjusted the title and just started making my document so these text boxes that you can put on the side can really change the document now if I was going to keep changed in the document notice that my margins are the same down here so maybe

I want to adjust them so if I go to this here and I go back to my margins so if I'll just layout and go to my margins here and go back to custom and I'm going to just turn this to back to one and I don't want to go to the whole document I just this point forward and hit OK so now I have my margins that are on this page and then I have my margins are on this page because now what I can do if I go to under my layout and go to my columns and when I want two columns on this one so now I have page and then we can go through and you can see how this page doesn't have it if I click it's just on the margins but now in this page I'm able to separate it so as you go through a document in creating it you might want to change back and forth so on this next part I'm just going to show you how to do a custom quote with the curved writing around the edge of the circle literature I showed you in the

interim so when this next page I want to put a pull quote right into the middle of this and I already showed you inside with the insert just with the text boxes where you can insert text box you can see there's quotes in here so if I just grab this and plunk it you can plunk a quote right in the middle it makes it easy to change you can write what you want I actually have the quote already copied you can see and I can who is that cited by so I can move it around make my adjustments a very quick way to add your quotes to it so I'm just going to delete this actually because I want to do a custom one here and what I want to do is I'm going to do it with a shape and a couple of different things and do that curved line writing on the curved line which I showed you kind of a little bit about hack for that so I'm gonna go to insert here and circle right plunk a circle right here in the middle that's pretty good like that and I'm gonna make some adjustments here so if I click on this one the layout options I want it to be fixed to a position and I'm gonna use this for text wrapping you can kind of see how it went around it like this so what it fix does so if I start typing something in here you can see if I hit enter nothing's gonna move so that's why I did it that way like that the other thing you might want to adjust even with your font here so if I highlight the font and maybe go to justify so if I go to justify and it just goes around maybe a little bit nicer around it but these are all things that you guys you can adjust on your own so what I want to do is add text in here so I'm going to just right click on this one and I'm just going to go ahead and paste so I've copied something just quotes here and there's that there's the quote and I can do some adjustments to this on it so maybe I wanted a little larger to fit the box maybe like that ital italic here and I'm just editing through here but you can edit up top if you don't have that coming up but so there's my quote so very quickly and I could add some effects to this so if I click on it you can see how quickly I could change any of this here if you right-click I can go more layout options on it and fix everything so in the positioning inside of it so you can adjust all these different things so you can right click format shape and you can see over here on the side here that you get even these options so what I could be doing if I wanted to let's say have the effects maybe a little shadow to this and we'll go we'll just go shadow drop down and just like this one so you can see a little bit of a shadow is add it to it okay so now the next thing what I want to do is add that circle path there to the side of it so this is my Groucho Marx and so I'm gonna put Groucho Marx right here I'm gonna insert another shape insert

and I'm gonna go back and I'm just gonna do a text box this time so simple text box and I'm just gonna grab his name here I just have it everything on a different sheet and I'm just gonna put it in here so I right-click and when I right-click and paste I'm just pasting without any attributes of what I've copied it with so I can move it I'm gonna make this I have to make this larger here all right so what I'm gonna do now is I also want it to be in white and so I'm just gonna highlight go back to home here I've changed my font to white to match everything and I'll keep it smaller on it so now what I'm gonna do actually gonna go back step I'm gonna keep it black and change it right after so you can see what I'm doing better I'm gonna go to click on this shape here and now I'm gonna go to shape format and text effects so down at the bottom you have trying to transform and I you can see how I have these different ways I can put this so I'm gonna choose this one like this and I'm gonna get rid of this background here pretty soon so it's see-through I'm just going to keep it so I can you can see so as I turn it around I can adjust I'm just doing this circular thing to adjust where I would want it and notice that everything else is moving so I can make the same adjustments so maybe I want it like this I'm gonna move it back over on here I'm gonna hold shift down and then just increase this proportionally to see and you can adjust it just get it the way you want but now and I showed you before I like to right click so when you click back in it looks like it wouldn't you lost everything but you didn't it just as you click in it to edit it changes but if I click on this one and just go to fill and drop down I'm gonna go to no fill and the other thing I don't want to know lying around there either so I'm gonna go to no outline and remember what I said I wanted this white and then so I'm just going to go back and change this text to white here and click off it and I can keep adjusting this the way you know the way you want you can keep moving it to get it perfectly lined up you can you might even want to change the shape a little bit more to keep adjusting but you can do this with different shapes and everything that you pick I so give that a try it just makes it look you know a little bit different than just your typical inserts that you do from your quotes that already created for you and gives you that little bit of custom ation options so another way to

make your document look more professional is using SmartArt so SmartArt I'm just going to go down to my next page here and I'm going to insert it right here under insert group so if we go up top to insert SmartArt right here so I'm going to go ahead and click on this one and it's going to open up this and I have an option I'm just going to start with something simple and I'm going to show you how easy it is to change it so I'm going to select this just a three step one vertical box list and I'm just gonna hit OK and I'll type in some information here so you can see just click in it and you can just simply type what you want now I could actually delete individual one so I could click in it you can see I have this one selected and now I'm down to two I'm just gonna go control Z and put that one back you can drag it to different places too if you grab the edge you can see how you can drag it over in places and you can change the different wrapping on it I'm just gonna put it back to where I had it before and to quickly make it to make changes on it I'm just going to double click on this and you can see up top I can make the quick adjustments here to change how it's at the layout is so quickly some really neat effects that you can change it or I could drop down and go to something completely different in my text a is the same so I can even go to more layouts and make even more adjustments to it you can see all the different ways that you can adjust these to get exactly what you want so I hit okay you can see now and it's a different form you can change the colors on this too so you can see if I go up top here I can quickly make adjustments to the colors right through here all the different accents on it so again these are it's a great way to make your documents look more professional and easy to move around in to adjust and put your messages that you want to draw out inside your documents did you know you

could insert video into Microsoft Word if you're sharing a digital copy with somebody you could be putting videos in and then sending it to them and then they can be clicking on those and opening up the video so if I'm on this page right here and I want to insert a video I could go up to insert whenever we put anything in we're going to insert and then we go to online video right here so if I go ahead and click on this one I have a couple different options so from a video embed code so if you're like on Vimeo or something or even YouTube you can get the embed code so if I go I'll just go for an example this one right here so here's my Microsoft Word video if I go up to share here I can get the embed code here right through here so I'm in Cisco copy and now I'm gonna go back to my word document and then I'm just gonna paste the embed code right here and go ahead and insert that and you can see the video goes in here so if I click on it it's ready to go so another way that we can do this is if I'm just going to delete this one here and if I insert our mixture so you're under insert video and this time you can do a search right inside here so if I was looking forward to toriel and you can see there it is right there insert and then we have that we have the insert in so you could be saving this document sending and when they click on it the link will be there and we'll play from there I have much longer here on that one all right so that's just a quick way something overlooked a lot of times inside Microsoft Word that you can use the embed code or insert rape from YouTube to put videos into inside your documents so I

want to leave you today with a couple more time saving tips in this works well if you have a certain business color or business font to brand that you want to be able to when you open a document that it's ready to go and you have those colors available right away you can set those as default so first of all lets to think about your font so you might have a certain font you have with your business and rather than changing each time when you start up your document what you can do make sure you under the home ribbon up top here and then go to font you can see this little square just go ahead and click on this one and open it up and you have your font here so at this point you can go through and pick what font you'd want and then pick what font style font size in here so if you wanted a larger one you knew you're working with you can go through and pick all these options when you get what you want you just go click set as default and you can see you can have this document only or all documents based on the normal template so that means if I choose that second one anytime I open it open up a document after that point it's already gonna be defaulted to that font that I selected here so it can be just again just saves you a couple steps and everything set you don't have to be looking for what font it is so it is set a default color

theme for your microsoft word every time you open it up so maybe you have that brand that you always want to make sure you have access to the same colors this is what you do make sure you're in the ribbon you go up to design this time and then you can see if you go over here we have colors I'm going to drop down and then down here we have customized colors so I'm going to go ahead and click on that and at this point this is where you can pick your color so I can go through and I can name it something so maybe I name this brand and I can go through I'll keep these colors the same and if I go ahead and drop down here so if I want some accent colors I could go to I could select one of these if I knew that was the color I wanted or recorded more colors now if you have your red green blue RGB color from your business or brand you can plonk these in here so if you have like three colors or so or more you could put the ball in here so I'm just gonna go ahead and put random ones in here so I'll put this color blue here and then I'll go to another one and I'll pick I'm just gonna pick this red and I'm gonna pick another one this yellow just to show you where it will show up I'm gonna go ahead and hit save and I had this selected so that's why I changed on that one but if I was going to go through and this works or font or even coloring of your different things that you put into it if I go ahead and just select this I'm just right-clicking and drop down you can see here under themes these are the three colors that I picked in here so I have easy quick access to them and under here I just they give you different accents of those same colors so you can quickly get to them or just maybe a variation of them if you want to set this as your default so you just go up here and you can see set as default and if I go ahead and select that set the current style theme you know to know these settings will be applied to all new blank canvases or blank documents and then so when you open that up that will be your what are your default color scheme again saving you some time on it anytime you can go back if you wanted to change it I could right click on this you can see how I can edit or delete it right from here so I hope you liked today's tutorial on Microsoft Word here kind of still beginners like I'm classifying this one I was trying to save you some time or show you some ways to make your documents just look a little bit more professionally professional if you have any other things you'd like to learn in Microsoft Word let me know in the comments down below what type of things you're looking for and I can start working towards more tutorials on Microsoft Word thanks for watching this week on teachers tech I'll see you next time with a new tutorial