Microsoft OneNote - Detailed Tutorial

OneNote here so when I click on it and this is what I was pointing out earlier is this is what I'm working with here today my Windows 10 one note this is OneNote 2016 that has a few different features and looks a little different here and at the end I'll explain that so I'm gonna go ahead and open my OneNote what I already have some notebooks in and I'm just going to show you how I've

organized some things how I use it and then be adding some more to it so you can see I have notebooks just over here on the left hand side I have Jamie's notebook YouTube and home inside so if I click on my YouTube one so if I'm planning my videos inside I have sections and so for myself and now anybody could break this the way they down the way they want them to I might have months like this so I have March what are sit and then inside March I have pages so these might be different videos and you can kind of get an idea of different videos I'm thinking about inside coming up in March and then if I click on April some ideas here too like I said I like how everything just sinks nicely through your phone or different or your tablets I have a different video on showing iPad and how it syncs so nicely to this one it looks the same and as you enter something there if you want to sit on your computer it will just sync over on this and so that's one of the differences actually between this one in 2016 is this one syncs everything to the cloud when you 2016 you can save locally on your machine too so in this one you can see how I've set up I have my notebook then I have my sections and I have pages now these things can be moved around just by clicking and dragging on them so you can see from my notebooks to my sections through my pages on this so you can move around very quickly set things up the way you want so if this was an order maybe I dragged it around to set a certain order that I plan on producing my videos to make new notebooks all I have to do I can to just right click on everything I can look at archive notebooks here these are ones maybe I have opened in the past everything gets saved in my one like on this but you can see these are some example ones and different things I've created in the past you can't officially delete those notebooks from here you'd actually have to go into onedrive online and delete it from there so if I go ahead and add another

notebook I'm just gonna right-click on this one and I'm gonna go new notebook here so I'll just call this one work and go ahead and create notebook like I said when I created here it's gonna be saved to the cloud and sync across any of my devices here and so now I have you can see I have different mega a new notebook here you can see it says work with a little sync on it that's the sync symbol right here now inside work I can create new sections I can they default to give you a section and a page on each so if I wanted to change these I'm just gonna right click and you can see the different options that you have here I'm just gonna go ahead and rename this you can see how you can delete it but maybe I'm gonna put down meetings so I had to plan for some meetings and maybe on this page will be meetings and I can call this one I can click right on this page now maybe it will be March meeting so I have a place to put different information down on here so and as I showed you before as you create you can drag these and make sure you take advantage of the right-click to see what all your different options are on any of these so even on the page you can see how you can cut copy paste or delete them around I'll mark them as red pin to the stars on it here a couple things with the settings and the views let's

just go up to our settings over on the right-hand side up top you can see we can go to settings and as I open that I'm just gonna go to my options and you can see how sync notebooks automatically sync down all files and images class notebook tools what I kind of wanted to point out here is where your quick notes are going to go to on this one so if you look right here choose a notebook for quick notes if I click on that I can choose a quick notes might be maybe a web clipping or where to send my emails I can send my emails actually I can pick one and send it right to OneNote so maybe to organize things that way I'll show you that a little later but so I click I can pick a different one I'm just gonna leave it at Jamie's notebook here and hit OK so that means any of the quick notes I take will go into this one and create sections and pages break within there the other thing I want to show you to get you started is your different view mode right now you can see from my different notebooks my sections and pages but you don't have to see all that if you go to view up top and go to navigation panes you can see you can show sections and pages so only pages hide all so if I wanted to hide all so maybe I want more room I could go to hide all and you're just on that single page right now I can hit the back arrow here and go back and open up anytime I like to have that because then it just has more room on the page you're working on you can right click - you can see navigation panes over here you can do the same thing so that I wanted to show all now those will all stay on so that's just something about your setup with how the structure is and some settings options and your view let's move on to inputting some of the cool things inside OneNote before I start with some of the basic features of adding content I just want

to show you when you go ahead and click on your name up top you can see the account that you're signed into you can add more accounts so maybe you have a work account or you have different Microsoft accounts you can have multiple accounts set up that with this and you can then switch between your OneNote account and remember they just have to sync with it here the other thing that I want to show you that could save you a lot of time and if you're familiar with

Microsoft products you'll know this but this is the tell me up top here so what does tell me do well tell me does just what you want if you want to just tell it what you want so if I write something in here if I wanted to know how to insert if I start typing in search here insert a table in here so if I go to insert table it will just do it for me so if you can't find something inside OneNote or again other Microsoft projects look at the little light bulb up here for tell me and then just ask it just start writing and you don't even have to be correct sometimes it will just kind of it will make sure it will help you find what you're looking for and just another thing to point out remember you do have your undo and redo up top there too so another thing that I just wanted to show you here before we start any typing and I've already showed you the options is these settings you can have in options have a default font here so if you want to know your default size and font you can pick it here and then you can also look at the one know preview the proofing and autocorrect turn it on or off whatever you would like on it so let's just go over some of the basic things with inserting on a page here so I'm under my YouTube page here you can see I've just added another notebook and at any time if you want just that I mean another page I added at any time just right-click where you want to add so you can see it where I can add new notebooks new sections right-click or new pages like so now if I want is under free video editors if I just

wanted to type anywhere on the page I can just click here so maybe I'm just trying to think of different free software for video editors that I've done already so open shot so you can see how I can quickly just right I can click on it I have a move handle I can move it around one of the things I like about OneNote is just how you can take your notes and quickly move them around maybe into a different order where you don't have to be so linear with it you can where however you want to imagine your notes set up you can on this one with any of these two then I've once spent a lot of time about this because you should be familiar with the different ones if you've worked with any of the editing tools with Microsoft or other we're processing but you can see how you have your different options to bold italicize underline we have a highlight tool here if you wanted highlighted we have font color to change we can format painter and we can clear all format to take everything away which is good sometimes you add too much stuff you can just click it whatever bullets we have our numbering we have our indenting and increase or decrease now these tags here so a lot of times you think about tags is a searchable thing these are more just a visual tag on this one so if I was gonna maybe make this a check checklist I could go ahead and do this so if I was adding another one I'll go with shotcut and so you see I have a mole I can do this as a checklist I can add different ones here too so if this was super important and again remember they're not searchable inside OneNote 2016 they are searchable so that might be something important for you when you're trying to choose between one note or one note 2016 on this one you can see you have your different headings that you can choose from just to set things up so that's your basics of some of the just the with the editor and the home here I very most people are very familiar with this remember you can copy

and paste things over here too so if I've just grabbed a link from my youtube channel I've just copied it already so I'm just gonna paste it here and you can see as I paste it puts the whole video in here too I can even hit play from it and it will go ahead and hit play so what I like about this is it when I'm using this for my YouTube stuff so maybe I find a good video somewhere a like Tyler person showed something I'm trying to find points maybe I just go to it and put it into the page and then I keep everything organized and I can just go back and watch it there so it's a great way to kind of keep all you know from videos to websites to just copy-paste things right in right onto a specific page to it let's move on to some of the other great features with the inserting the math functions the drawing inside OneNote what we can do alright so now we're getting to some of my favorite features inside OneNote here and before we start with some of the insert things that we have on this menu on any page if you want to customize it a little bit more check out under view we have page color and rule

lines so if I want to quickly change a color of a page I just have to click and choose and I can different rule lines so if I want more by just lines or I could use some grid and you can always change it back and forth the way you want to all right so let's go over to I'm just gonna go to my work page here to show you some of the examples inside insert here so we can

quickly add tables and I already showed you this in the tell me here but if I click on a table I can pick the size the table that I want to insert in this can be moved around the page I can add a click tab to add more rows on it here too so you can quickly highlight different parts of it you can see if I wanted to delete a row or delete something I can go ahead and highlight it and make some changes to that table here I'm just gonna select it and hit delete now one of the my favorite things

to use is inserting powerpoints or sorry PDFs of the PowerPoint inside my OneNote so if I click on file and you can see I can insert as attachment or insert PDF print out I'll just show you the difference in these ones so if I pick insert as a link you can see I have a presentation my PowerPoint or the PDF I've saved already on it so I put in open you can see this is just a link same thing if I inserted it as a attachment again and if I went to PDF there it is there so these are just links what I like to do is insert as a PDF printout on it so a PDF print out and this will take a few seconds to process as it gets put in here but I really like to use this especially when I'm using working on my iPad and I have the pen because I can insert these slides that get put in one at a time and I can write over them if someone's giving a presentation I can make notes on top of them as I said I have a video about that about OneNote on the iPad I'll put the link down below so you can see that all these are in here that I can go through this is the PDF part of it now the thing to remember here is under view I'm going to zoom out here so if i zoom out you don't have to see things so large think of OneNote as having this large canvas and can put so many different things on it maybe you're writing on a certain area then you can zoom up to see zoom out and zoom in so take advantage of those options to see all the different things to the one the other way you can insert two different things into it I'm just going to change the size of this I have my file here I can drag things right over into here too so you can see how it added a link on it here's the PDF now when I drag the PDF it asks me do you want to insert this as a printout or an attachment here I'm just going to go to cancel because I've already inserted it but I just wanted to show you a different way to do this so I'm just gonna go ahead to a new page I have April here already created here I'm gonna go back to insert here so there's inserting some different files examples pictures again if you're from your camera or how you're happening your pictures synced I'll just quickly pick one from the file here here's one about 3d printer I was working with here and you can see again I can resize these I can move it around the page if I wanted to in a different spot on it click somewhere else on the page I can insert links so if I wanted to insert a link I could go ahead and type the text I wanted to be displayed so if I was putting my website I could put the texted to be displayed on it and then I could just go ahead and put the link underneath like so and hit insert and then I have a link to that page to it

audio I like using audio because you can make it especially again on mobile devices if an you're in a class or need to record something and again this everything syncs here so if I click on audio I'll get this and it's recording right now you can see the timer right here increasing if I want to stop my recording I'm gonna go ahead and hit stop so I have this 8 second recording rate in here so I'm gonna zoom up cuz I'm zoomed out from before so I'll hit this and here's my audio I go a little further in so notice I have these little when I click on it I can hit play up here or down here so it was recording what I was saying there so this is could be a great way for anybody taking notes and everything to if he just couldn't catch up to write everything down just do a little recording and organize it in your OneNote going back to insert here I'm just gonna create a brand new page here I'll get to May and then inside stickers you can see real quickly they have lots of different cute stickers that you can add to anything here continue on meeting details so if you want to connect with your outlook on this one you could go to sign into your account so if you are using Outlook you can connect that one for so for meetings into your OneNote here to make it work very smoothly together the next point researcher I like this

one too so if you're writing a paper or needed to get cited and from my yishun you're just kind of collecting all your different information into one spot if I look into researcher here let's say I'll close down some of these windows let's say if I was looking something on leadership okay so I'll click on there do a search and it searches the web for me notice images come up too but here like this is under all but maybe I just want journals so if I go to journals and if I click on maybe this first one and I can open in a browser but I can also add this source as a citation so I like how it could I adds everything gives me the date and everything on it and so I have that citation right inside my OneNote here to keep everything organized on it so do take a look if you're doing research at school this could be a great app to help everything keep everything organized for you now the

math option and I'm going to show you in two different ways here because this is just under the insert I'll show you something in the draw too but if we go to math what it allows me to do so if I light right I'm just keep this easy I'll go eight let's go just eight minus five we'll keep this really easy if I click on this and select my math notice over here I'll close down this researcher it identifies it as eight minus five and then I can select an action to evaluate and it gives me the answer is three so it you can see how it shows steps I don't think there'd be many steps to this one but there's even graphing if you put a graphing the equation in here you could take advantage of that so those are just some of the insert great insert features in OneNote we're gonna go over to draw here and show you some of the cool things that you can do within that here's a tip for you before we get to

the draw tool if you're getting a lot of notes inside your OneNote use this search tool and you're just gonna find it up here this magnifying glass so when you click on it and all you have to do is type what you're looking for so I know I get type something with word and on this one but as you get more and more notes you might be trying to figure out where you put them you can see right here it finds the document for me so if I go ahead I've typed it here in a couple places so if I click on it will bring me to that page so take advantage of that I'm gonna go back and I'm just gonna pick another notebook here and I'm gonna go to the draw tools because there's some really cool features inside the draw tool what we're gonna do first is just show you the pen

so we across here you can see the different types of these ones so you can have the eraser notice it's backwards so I'll just write something here you can quickly scribble on the different pages here you can change the type of pen that you want from highlighting you can see right here you can add different features to it now that's fine but the cool things I find here is so if I was going to turn on maybe I wanted to and I already have it turned on I'll turn it off real quickly if I was gonna take a shape so if I was trying to draw a triangle so there's my bad triangle if I turn on ink to shape now do the same thing it will make the triangle it recognizes what I'm trying to the other thing it does too is it could recognize my word so if I go ahead and I'm gonna type I'll just type or not tight but I'll draw hi here and I'm gonna go ahead and select my select this here and I'm just gonna drag over it and I'm gonna go ink to text and notice it put it right into my text here so it can change your handwriting or sort of printing in into a more of a neat thing to have if you have messy writing like myself we have a ruler here that we can work with toward odd and off and here we are with the math function again here too so works kind of the same but now if I was gonna let's say if I go and I'm gonna write 5 whoops I should go off the shape because it was I thinking I hope I was on the shape so I'm just back on the pen here so if I write 5 plus 5 here and now I'm gonna go and make sure I select this here did I get it all nope do you get it all there and if I use the math notice it recognizes 5 plus 5 here so I can actually give it an action you can see the answer I could show the steps just like before so it can recognize it can reconcile and recognize these different things on it so make sure you have it selected all selected when you do this to it so those are just some of the great features in the draw I still have a lot more things to show you here with working with how to send an email to your OneNote because this great way keep to keep track and making sure that the mobile use and a few more things so make sure to keep watching on this something I recommend installing

for you is the OneNote web click OneNote Web Clipper the OneNote Web Clipper is an extension so I'm in the chrome store because I'm using Chrome you can add it to your other browsers too but once you just find in the chrome store you can hit add and you're up here with the extensions so how do you use this well let's say I'm using I have my travel section that I have and I'm planning a trip and maybe I want to send different hotels I find the web pages just to that section so what I do is I just have to go up and click on the OneNote web clipper up top here and it's gonna give me a preview right in here I can write something up top now this is the full page and I can what I can do at this point is I can go to a region of this page an article bookmark and then I pick a section I want to put this to my travel and I go ahead and hit clip so where it goes from there is if I go over to my OneNote you can see it'll be in my home and I clipped it twice there but you can see that it's put into my section so I could have all these different hotels organized as I different have five different ones as I'm doing research on the web so a really handy thing to add the next thing what I like to use is the

email - one note here so if I go to this one and you can just type in and save emails to OneNote and you'll get to this page and you have a little setup to do but what you do is the default there's gonna be a default email to this account here that you have but you can add other emails and it doesn't have to be just one note you can see I've added this other one this info at teachers tech so how it works is if I want to send maybe I get an itinerary from something or maybe I get a bill and I want to put it to that Travel section I can forward that with just putting me at OneNote comm and then it's gonna send it right into the section I pick right down here so I tell it where I wanted to go so I could just forward emails right into there so maybe I'm getting ready for travel and I want all my emails for that in one place and I can just open up my OneNote app on my phone and then just go in them so what I would do I'll just give you need a little example here so if I open up an email and you can see I have from this outlook here but then to me at one note comm and I hit Send and when I send it and I'll just click over here because I already just said one well it's gonna go if I go over to my notebooks you can see here's a few different emails that I've sent from here so then this one it's just something I've done from my YouTube stuff but it will go right into it and you can see I've sent it from a different account on it the next thing what I wanted to show you would be to

share so maybe I want to share my travel or share work I can what I can do is I can share individual pays page I could publish a page so if I go over to here and click up share it was already hoping but if I click share you can see how this pops up so if I share this page is our deep this pages are already ready to publish so I could copy this link and send it to someone then they can see so anyone with this view can will be able to see this so I can change this by stop share you're gonna have this default at one like so the thing what I like to do is you can share if you look at this if I drop down up here I can share the actual workbook and this gives me some more options so what I can do is type an email of somebody I want to work with on a notebook and then I can give them edit or view so you can work together with this I mean they're gonna need the Microsoft account to work on this to lastly if you want to print your information and I this kind of

gotten up to settings before but you can see if there's a certain page you want to print just go up and click on it and you can see how you can pick the different you know the different modes on all this too and the pages you want to print so those are just a few more tips to get more out of OneNote for you but we're not done yet so we're gonna keep going and try to give you as much information as I can on OneNote so I

have a couple of my devices open here I'm using both Apple products here with you know new iPhone X and my iPad and you can see how everything just works so easily across all my different notebooks my pages are all there and I like I work on my mobile quite a bit mobile devices for OneNote and that I like to sit on my computer maybe doing some extra stuff with it but check out my video I have a full video about OneNote on the iPad that goes through it how to use it completely and some great tips on it how to take some great notes whether your meetings or maybe a student at school so yeah definitely this is what I think is the highlight of OneNote is just how everything kind of goes across all devices you can also use OneNote

completely online like I said all in the notes are black backed up to the cloud which works great across all devices so when you're on this OneNote page just simply sign into it log in to your account here I'll just quickly login to mine here and you'll be able to see you'll have access to all the different things so I'm gonna go through and here you can see my notebooks right away so if I went back over to let's see my work one if I click on it and it should open up with all the same information as you can see the presentations the different ones that I made so you can log right in the nice thing about it it's set up very similar you can see how it off to the left how your from your notebooks to your section to your pages are set up with the different it looks slightly different but you'll work mainly the same in here the one thing is what I got that I want to show you I'm gonna go over to onedrive and inside onedrive if you ever wanted to fully delete if you want it fully delete this is where your files are gonna be stored inside here so if I'm just gonna go to recent files here you can see all my different OneNote pages are right here the ones I just created and at this point I could right click on these and this is where I can remove them here so if you ever wanted to get rid of them completely they're gonna be saved in your onedrive and this is how everything syncs together so let's move over now to look at some of the differences if you're not sure to go from one oh 2016 or just OneNote I'll just open up my OneNote 2016 to show you some of the differences and I'll show you a quick walk through the Mac which looks very similar to what I just showed you in

this tutorial so I've just opened OneNote 2016 to give you like a real quick the differences between them main differences you can see right away there's a visual difference right here on the pages everything we have on the right-hand side instead the left but let's look at some of the other things so if I go over back to my father just back here I'm gonna go back to my file I want to show you the export so you can actually export and save these locally with the OneNote Windows one that I was using everything is saved in the cloud the next thing I wanted to show you if I'm under home notice I talked about the tags and it has the tags like in one note the other thing you can do is search the tags which is really a very useful feature especially if you're tagging you want to find things in a hurry but the other one you can do your search very quickly with specific keywords to it to under insert you can see it connects much easier to the other Microsoft Azure you in the Microsoft world and you want to commit the connect to spreadsheet or for spreadsheets it works very well that way too another thing I'm gonna go over to and you can see many of the things the same there is a different look difference I can link notes and this is a handy feature where I can be connecting again right to Microsoft Word different things so everything is just organized in that one place these are just some of the features that both are very good tools I've used them both I've tended to Dakota just the windows one I like how it goes it across all my devices very easily here so that's what I use but it's to each their own on it try Microsoft 2016 on it to see what you like I'm gonna just give you a brief overview I'll show you what the Mac one looks like now just in case you're on a Mac so I've just switched over to my Mac

and I'm just gonna give it a little quicker run through just clicking on different things you can see how everything has synced over to it to set up there's a few differences with Mac's you can see with some of the visual but the setup is the same you're gonna find all the same functions from the tutorial that I just showed you what I like about is how it goes across my mobile devices from my tablet to my phone and it all looks the same on this one so if your Mac the tortora tutorial I just gave you it should feel very comfortable in using it there so I hope you liked this OneNote tutorial today and I hope it kind of gets you started with using OneNote I'm gonna be creating more videos about effective ways to use OneNote so make sure you hit that subscribe button in that little Bell notification so you get notified when my new videos come out thanks for watching this week if you found this helpful make sure you share with us with a few people hit that thumbs up and I'll see you next time here at teachers tech