Microsoft OneNote - Designed for the New User

hi there Jamie ke here today at teachers Tech hope everyone's having a great day today I want to take a look at Microsoft OneNote Microsoft One Note is a great piece of free software from Microsoft for note taking and organizing your busy life so whether you're a busy student busy teacher busy business professional Microsoft OneNote is a great piece of software uh that you can use it from the cloudbase through one drive or you could download it on your PC or Mac uh there's many options to use it including the apps that I'll show you also today uh I'm also curious to know what do you prefer are you an Evernote person are you a Google key person or are you already a one- note person uh leave a point down in the comments below and I I'm kind of curious where everybody stands on what note taking uh software is the best one so anyway today let's go ahead and do a walkthrough of Microsoft OneNote the one thing you'll need uh

before you start one note is a Microsoft account so if you do go through the download process and install on your computer it's going to prompt you for an account so what I mean by an account it could be a Hotmail an Outlook account it could be a live account maybe U anything that is Microsoft connected uh with those so with the free version you get five gigabytes of uh data with it that you can store um I for my example that I have um that I'm going to log into in a bit I have one terabyte because I actually have a paid subscription uh with my Office 365 here so the one thing to recognize is that your one drive you can work it gets stored in the cloud uh so uh that's why if you work with one note a bit maybe you do want to purchase a little bit more space uh instead but uh so I'm going to log into my one drive and I have a video about one drive if you're interested I'll put the link uh down below and how one drive works but I'm going to go sign in with

my account that I've already created here and I'm going to just uh just do a quick uh walk through with one drive and showing the one note online because with one note you don't even need uh to download anything you could work all online if you wanted to and have very many uh virtually all the same options uh to work with here so I don't have any I've deleted my notes that I have in my example here uh to kind of start from a fresh template to show you when I create these but if I click on Jaime's notebook here and this is just a default that's already in there I get brought into and I'm just using my Chrome browser right now I get brought into my one note uh that's one of the apps in my one drive here uh and so you can see I have my file home insert and view the reason I'm pointing this out is because I'm going to switch over uh to the uh the app that you download and I'm going to kind of do the tutorial on this but I want to make sure that you understand you don't need the app you could actually work just online with it and at the end I'll show you how it kind of syncs uh back and forth with this and I'm also going to show you some of the apps to use to maximize your OneNote uh one note uh performance on it too so again I'm in my one drive right now I'm on my app my one note if I click this up here you can see all the different apps that Microsoft has available as part of their uh as the one drive you can see one drive where everything's going to be stored uh but then there's word online Excel online all these different apps that are here so again you don't have to log in to do this but so let's just switch over now to um do the downloaded version and talk about that one so if you need to download uh OneNote just go to the onenote. com site and you can see that there's the download button just click on it no matter what operating system you have it will bring you to the correct spot to download and then just install it from there so I'm just going to go over to where I have already opened up my one note here and I'm working on U my Mac as I said before and there are slight differences between uh the two different ones from uh windows to the Mac edition and I'll Point those out as I go but virtually you can do all the same uh same things on it so first of all I need to create a notebook to start because I don't have anything in this I have I've started I've deleted everything out and I wanted to start from blank to be able to show you um how it looks um and how we build from there

so the first thing you need is a notebook to put your notes into so I'm going to go ahead and just click this right here and you can see there's the plus symbol so that I just click the plus it brings me to uh different color notebooks that you might want to create so I'm just going to pick the teal one I'm going to put example one here as my first notebook here and it only takes a second and as it's doing this is actually it's putting a copy of this in into one drive it creates it and syncs right away so you can see if I uh click on it this is the syncing symbol right here um that uh when this disappears it shows that it is synced between uh one drive uh when I created this uh notebook a section appeared by default it created its first section and then you can see there's pages on the far uh right hand here so I'm just going to go ahead and create a couple more notebooks just to show an example of something so I'm just going to click on this again and I'm going to hit um I'll just pick a different color each time and I'll put two example two and hit create and I'm just going to create one more after this one here uh just to show you some movement and some um how you can close these notebooks too and I'm just going to create this last one I'll go with apple this time and I'll call this on example three here okay so I have these notebooks three notebooks created here and you can see I have uh have them right here these are still syncing you notice example one doesn't have the sync symbol on it right now if there was a different order that you wanted so maybe it's the top one is the most important one or if example three you wanted to the top you can click these and drag them up if you can see that blue line um I dragged it right up to above and it and I just let go and it went to the top one you can see the syncing is done now that shows that one drive has them all in there right now uh so you can move them just hold down and move around and you can see I'll bring it down here you can see very easy to move them um into the different spots that you may want uh the other thing you can do so as you uh get so many notebooks uh let's say you were taking a course uh you might uh be done with a certain notebook but you don't want to delete it uh but you just want to have it hidden from here so what you can do is uh just right click on these and you can see that there's a close option this doesn't delete your notebook it does close them all your file or all your notes that you've taken would still be there but it takes it off the notebooks here you can open them back up just by uh hitting the open here and you can see um which one I got to remember which one I think it was example three here that I deleted or just closed not deleted it's not I'll show you later on how to um how to delete uh permanently from your one drive but for right now this was just closing so you can see now I have all my example one example two and example three there

again so I'm just going to go up to my example one and talk about what we put in our notebooks so we have sections are the first thing so we have in uh different sections which are easy to create just by hitting the plus symbol here so you can see it just uh you can rename these very easily I'll just put this uh I'm just going to change this to section two here and then I could add more uh just by hitting the plus again uh if you want them in different order again just drag them around you can right click you can see the options U that you have when you rightclick on them uh the other thing you can do is password protect a section so maybe there was something you're putting your notes and you want to make sure that it was protected a certain section you can add password protection to this section so a couple different ways you can see I'm under right clicking right now but uh you can also uh go up under View and click password protect and so if I click password protect here you can see you have to type in a password and then verify it here but if you forget it you won't be able to get uh your information out of there uh so make sure you do remember if you do put a password on there so we

have our different sections here and then in each section we put pages so in this section I'm going to just drag this one to the front here so in this blue section new section one we have a page so I'm just going to this is my page one you can see now it's on the right hand side as page one here I can create new pages here so if I type page two you can see and I'll just put it again I'll put a page three here and I'll just put it across the top and I could rename these over here I could rightclick on them and you can see I can rename through here I can drag them around just like I did before to change the order here uh so that's kind of how the the setup is in one note you have your notebook and then you have your sections pages in each of these uh now let's go ahead and insert some content on these ones so I'm just going to stay on my example one here and I'll stay on my page one just so I remember where I'm putting everything here uh so first of

all uh you have this white background you can change this uh very easily so you can see right under view I have view already uh selected uh there's the paper color up here I'm going to change this paper color U I'll just do this first one and I can also change the paper style so if I did want lines or if I wanted grids I have that option to have that as the background but I have to I can change each one it doesn't go through to all of them it's just the one that I'm working on of that section there too so you can see as I change through the pages it's only on that page one that I have it set up as that there too so uh now let's go ahead and enter

some text on here so very easily all I have to do to enter text I can just click uh anywhere if I double click there and I'll just say hello uh quickly write it I can drag it just by clicking the gray bar here I can drag it around anywhere I want uh if I go back to my home I have my uh normal tools here uh to change and edit my text here if I wanted this larger so we can see it here I could change my color to Red different font I'll just pick a I'll pick impact so just typical uh typical ways to change your font uh here so again could write something else over here uh I'll just write hello again and you can see you can write pretty much wherever you want to on the page so if you want to order things like that uh very easily just to kind of throw ideas for brainstorming out on a page too uh let's move uh through uh

to the next thing that we can insert and then we have these tags here so let's say you have something important you want to remember here um and I'm just going to click on this star here and you can see a uh the star went in so I'll just say remember uh remember food okay so the food would be important this uh tag though usually think of tags of being a searchable thing like if you're thinking about Evernote or even Google keep but these are more just more of a visual uh on your page uh one note does have a good search and I'll show you how to use the search a little bit later but uh these uh tags are more for visual I believe uh on the Windows uh one note though they're they are actually searchable in 2016 now I'm not on the Mac but on the windows I do believe there was a search thing that I saw when I was reading the manual on it so one of those slight differences that uh between Windows and on your Mac there too so there's all these symbols I'm not going to go through them all but you can kind of see you know from addresses to important to good ideas uh passwords uh just to kind of bring in attention if you had a bunch of things on the on a page maybe it's a little easier to find if you use one of these icons in front of it here so I'm going to just move

over to insert here so and I'm just going to show you the different things you can insert to the pages and uh put into it so uh first of all tables if you like to organize in a neat structure tables are very easy to put in uh you can move them around um uh very easily that table went to the food one that I because I was selected already if I wanted to put into another one uh you can see if I just clicked on it I'll put a small one on the outside I can uh do some different things you notice since I'm selected I across the top in my ribbon area here I have where I can insert rows and or delete tables and you can see all the different options if I wanted to um add some color to it I could select the cells that I wanted to add the color to and just perform the functions just click on it and you can see the different things uh from hiding borders uh that you have available to you uh moving across the insert here we

can put our pictures here I'm just going to quickly grab a picture I'm going to grab my one drive uh thumbnail that I used last week you can put your images in here you can grab them can drag them around you can resize them uh so you can put uh if you know if you're a visual person you want again I'm going to show you a little later to capture from your apps right from your camera and it goes right into uh into your OneNote too uh the next thing uh we

have our PDF print uh print sorry PDF print out here so uh if you did need to push it out as a PDF just click there we can add links so if I click on sorry file attachment if there's files like PDFs or something that you wanted to add you could just um upload them uh up to there and it connects through there it will bring them up and we have uh links right here this is what I was talking about before so if I gave the example of saying uh let's say the address was HTTP make a short one CNN is short oops oh I'm just terrible of typing right now like so I forgot I don't even have to type the HTTP I I forgot about that okay going back uh to it so uh where was I now okay

so under equation editor here so uh equation uh so this is a handy little thing if you want a quick way to do an equation uh what you do is you hit the equation so I'll just say 55 I'm going to put the plus and I'll put seven I'll hit the equals and I'll add a space and it gives me answer of 62 now there's more complicated equation it can do I'm just showing the example um I just want to go I have a page open here I'll close down this right here you can see um uh this is under the support for it there's all these different uh you know this from the square root that you can use I'm not going to go through this list I just want to show you it is available if you search it I can put the link uh in my description down below if you're looking for them too but there's a bunch of different uh options you have uh for that too so that's under the

equation one if you need to uh date uh put a date in for your notes just hit the date like so and then you can go ahead and write your date this is just the difference with this one is just a date and time uh here we have our symbols or sorry our symbols or our arrows that if we wanted to kind of bring attention to or U if you wanted to uh use your arrows to draw attention to something or make a connection to something and you can change your colors um and your weight on different ones or delete or rotate uh around to uh going through uh where am I at oh the audio so the audio is a neat one here too so if I click on audio and I'll give a little demonstration here so I click on audio and it's recording right now it's recording my voice as I'm talking I'm just going to go ahead and hit stop here and you can see the audio is right here if I double click on it and it's recording right now it's recording my voice as I'm talking so if you want to make a quick note in your one note go ahead and make the quick note just say it and it's going to be put into it so I think that's a great feature to have in and again I never another difference in the windows 2 2016 uh OneNote is that it said that it's searchable so the audio file I can go into the audio file and find the keywords through that so again on the Mac that wasn't available but on the Windows one it said that you could actually search uh for the audio files and it would find it through the words uh on it so give it a try if you're on a Windows searching it uh next thing I just want

to show is how to insert a video and I love this option here uh so if you're using YouTube or Vimeo um I'm just going to go through where's my page grab a video I'll grab my one drive one here copy link address and I'm going to go back here and now if I just rightclick and paste it in uh you can see I'll move it up here uh right here it puts the video in right and I can actually even play it hi there Jamie ke here so I really like that option I could have a page of different videos so even when I'm creating videos I watch other videos so I would be putting the videos in okay remember this one come back video ideas and I could be selecting them and putting them in and then just watching them from my OneNote page so I think that's a handy feature

to have so uh going back next thing I want to show you is to draw on these Pages here uh you can uh use a pen or a marker here too so I could take a pen uh and you can see I have the color options and you can draw on it you can see again the different options and the ink color uh that you can choose on the thickness so again something to just play with if you want to somehow bring attention to something remember this is all you can collaborate with people too on these too you can share your notebooks out to other people right uh so I could share it just by going up top up here you notice there's the share uh share this notebook and I have different options inside the sharing option I can invite people to a notebook here so how what can I want them to do I would type the names and email addresses there I could include a mage message and then I do you want to give them can edit um then you could whether or not you want to click that or not and then they'll get the message so you just would put their email uh there so if you and again it's Sharing The Notebook on not the section on it so the whole notebook would be shared on it so just so you know that it's not just one individual section uh to do all right so uh then you can also send a page uh if you wanted to if there was a certain page you wanted to send you could uh click on it as a PDF or a message on it so just some if you want to collaborate with it just take an option take a look at uh those ones um uh you know if you're sending it off to someone else to work with or just even to view so I think I've gone through most of the things to insert on here so we have uh I'm just going to double check that I have all the different items inserted here and we have our draw and we've I've talked about the different views uh on here so let's move on to our next section now an

extension you need to get for one note is the Web Clipper here so the OneNote Web Clipper I'm using Chrome here so I'm at the uh Chrome web store and this is where I've downloaded it from and I've installed it already but you can get it for Safari or whatever browser you're using here for uh so this is uh again I'm just showing you the example of from the Chrome Store here and you can see up in the top right hand corner right here you can see the icon for uh one note and I already have this uh installed so I'm

going to take just show you how it works and it works really simply here uh first of all I'm going to go over to uh well the page that I was showing you on the equations before so if I click uh the Web Clipper here it's going to um open up here I'll just click it and it's going to give me a preview here um so I'm under the article so it's just going to take out and make it look like an article uh or El I could click full page you can see how it looks just like it came from the website uh for my or else I could pick a region and by the region I could just uh draw uh the mark around what region I wanted and it would pick that one so let's say for this one I just want to pick article and I'm going to click uh where do I want this to go well I just go drop down and you can see I have example one these are the examples that I made on my notebook so I'll go into example two into section one and I'll just hit clip and it's clipping the article and it's going to be put over there uh before I go check

that out I'm I'll show you another example here let's say if I go over to recipes here uh what this burger looks pretty good here so I click on this burger um and uh you can see it's a little bit more graphical and everything uh so I click on my uh my Web Clipper here and I have my same options here do I want uh so it defaulted to just uh you know uh the this one here which I like actually because it takes uh it takes the text out in a very nice easy to read uh format versus the full uh page here I think this is a little bit easier to read uh but um I'm going to actually use this one just for my example here and I'm going to tell this one want to go into U I'll say example one uh actually I'm going to go to example three this time in section one and just hit clip so

just showing you a couple different ways the Web Clipper uh can work and then I'm just going to once it says it's done clipping I'm going to go back wrong way oh two over forgot where I put it uh so again things are sinking here um I'm just going to make sure I go make sure things have synced up here so I'm just going to go and I know um this is an image I put in uh from my phone here I'm going to show you what I'm going to do this uh with this image here uh with some searching here in a few moments here I'm just waiting for things to uh sync up here make sure and then I can I just click on the different pages here oh here we go okay so I have my section one where did I now I got to remember where I put everything again sometimes it takes a while to syn as you can see um uh there's right now in example three you can see this is the last one I took uh right here it has it all under here so I could uh you could see it uh how it got put into here in my other one was under example two I believe now I forgot where I put it well things are still sinking here oh there it is it's coming in here um right here so then you can see uh right here so sometimes it just takes a little bit more time to sync uh the different ones but now I have them inside my uh notes Here on it so uh as you can see now that's how the web web Clipper works here so now what I want to show you is uh the search capabilities inside of it just above from what I've created uh and you would imagine the search thing is going to be very important just as you get more and more things more and more notebooks and everything inside uh inside your uh OneNote here so if I just

I'll just go to the front one here and I'm going to type in things I know I already have in here so if I know I had a burger typed a burger you can see it found the word burger inside Burgers here so it can search All Through uh different uh very quickly through them if there was more things than Burgers it would be listed so if you can't remember maybe what you called but you remember the topic that it was on uh that's how you can search so I had that other image I showed you before so the osmo make sure I spell it right here osmo and look at

this and that was just an image so it with the OCR belt into one note uh just from a picture that I put in I have the osmo thing sitting on the side of my desk right here and I just took the picture uh and I put it in here and through OCR it's able to find that image so it can read the osmo in there so I really like the OS the uh the OCR optical character recognition that it has built uh into it so definitely use your search features

here so let's take a look at the next thing now so to end this video I just want to log back into my uh to my account here on my one drive here and I'm going to show you on the uh click it a few times here so I'm going to go into my OneNote and you can see all the things that I made um on my app that I downloaded on my computer it's here so if I click on my example one uh you'll be able to see uh all the different things that I've put into worked on my computer it's now uh right here so I could have just logged into uh on Chrome or whatever browser I was on and did all these things uh and it would have worked perfectly on it too so uh you can see everything's there if I click on the different pages I get to remember where I put uh the different things I can go back to my notebooks here oh yeah that's right I had a few other notebooks um on it uh the recipe should be in here into this section here uh it's not as quick the one thing sometimes if you're working on this versus uh versus the app download you can see here was the table that I web clipped um out of it so remember if you don't have if you haven't down downloaded the app uh just go through and uh use the online version like this now what I wanted to show you with one drive here and remember I have a different video for one drive showing a bit more but if you wanted to primly delete your notebooks I'm going into one drive and I'm just

going to open up my documents here and you can see here's my example one example two example three well if I click on uh here and then uh and then I just hit my delete that's where it's going to be permanently deleted it uh so uh I can undo it still at this option right here but uh that's where you permanently delete uh your notebook so then if I go back into uh into my notebook app and then if I closed my uh example one I wouldn't be able to open it up anymore so that's how you delete it uh there uh and then just closing on this tonight I just want to show you uh a couple apps to give it a try so on your mobile device whether it be iOS or Android uh put this on you'll be able to see how it syncs up the same whatever you're working on um you'll be able to take images and where it puts right in you can take your notes and everything uh very easy to use syns great with uh with your one note and the other one and I have a video on this one is office lens if you want a great OCR app this would be great if you're you know again taking a picture of a bill uh you need to put in and it just allows you to uh adjust uh with the Angles and everything so to get your pictures a little bit clear and takes away Shadows uh great for taking like a picture of a whiteboard and getting the notes into it so I'll put a link to this office lens one but uh these apps kind of just help complete the whole one note uh experience so I hope you like this tutorial of one note tonight um so uh and if you have any questions just leave it in the comments down below so if I have to add any other uh videos to this remember I do the weekly Tech tips if you like what you see please subscribe to my channel and hit that thumbs up if you think this has helped you out a lot um I'll see you next time and thanks so much for watching