How to use the NEW Microsoft Teams :Beginner's Tutorial

hi welcome to teachers Tech my name is Jamie  and it's great to have you here today I want to   show you how to use the new Microsoft teams if  you haven't tried this out yet you're going to   find that the new experience in Microsoft teams  is going to be faster simpler smarter and more   flexible than ever so we're going to go through  starting at a beginner's level and show you   how everything works in Microsoft teams today on  teachers Tech if you've never used Microsoft teams

before here's a quick explanation before we start  today's tutorial a team like this gets created it   could be by somebody else in the organization or  by you people get added to that team and then you   can have conversations that you can go back at  any time and see what's happening now the great   thing is you can quickly drop files inside this  or even create files that are going to get stored   within this team and everybody can collaborate  together on those files to really get productive   to keep the productivity up you can go ahead and  even schedule meetings that everybody will get   notified and in a quick link you can join by video  conferencing inside Microsoft teams so these are   some of the things I want to cover today on how to  use Microsoft teams you can access Microsoft teams

whether it be online through a browser or you can  download the app on your computer I'll put a link   to this page down below in the description so  you can make sure you have the newest version   of Microsoft teams notice that there's the home  and the worker school I'm going to be using the   work one here today as I go through this tutorial  now the other thing I just want to point out is   that your it admin would have to turn on to  be able to use the new Microsoft teams now I   could quickly access the online version of teams  just by typing teams. microsoft. com and then it's   going to get me to log in if you're logged into  to your Microsoft 365 account you can quickly   access it just like all the other apps so I have  Microsoft teams right here I'll open this up and   the experience is very similar to using the app  but I would still recommend using the app if you   have that available it stays updated with all  the newest features and I find it works a bit   faster so I'm going to be switching over to the  app and opening it up on my PC now I'm just going

to go ahead and open up my Microsoft teams the new  Microsoft teams on my desktop here I'm going to go   to my search and I already have it in the recent  but if you don't you can start typing teams and it   comes up notice that there's different ones on  here so there's work or school or the personal   one and there's the one that says new that's the  one that I want because I have both installed on   my computer still so I'm going to go ahead and  open up the new app here at this point I'm going   to choose one of my demo accounts for the work  one that I'm showing here today and then it will   log in to that account now that I'm logged in I  have access to the team that I've been added to

and can see all the conversation I'm going to go  up here first just to show you how you can manage   your account so if I click on this is where  I can sign out I can even add different accounts   here so if I wanted to add a different account  that I wanted to switch back and forth I can do   that this one's indicated as a personal account  so it's not connected to a school or work one   here that I'm logged into so that's why you see uh  that little icon coming up now let's go ahead and   just start with uh the basics of Microsoft teams  let's move over to the left to the navigation bar

and throughout this tutorial I'm going to be  going through all the different parts here but   we're going to start on teams so this is where  you see the teams that you're going to be part   of or we're going to create a new team from this  tab right here now before I go ahead and create   a new team I just want to show you what we're  looking at so this team I've been added to by   somebody else here so it's called The Poo house  Spa underneath are different channels now if I   click General this has been the conversation  right here under the general and I can take a   look at the files that would belong in here so I  can see the dog's PowerPoint is here if I switch   over to a different channel so this could be more  specific and maybe have different people working   uh within here that they can go to everything's  going to be sorted within the channel so I have   a conversation happening in here now if I check  out the files I don't see all the files that was   in the general I just see the one in learning so  I have a couple different channels still here that   I haven't used yet so we're going to go ahead and  create a brand new teams and then we're going to   have channels underneath that to create a brand  new team go up top here notice that we have the

option of join or create a team select this if  we're going to join a team if there was a code   we could go through that way in this example we're  going to create a brand new team then add people   to this so select created team notice on the left  here we have some options I'm under the templates   and these are all templates which I am going to  start from in a moment but if you already had a   team laid out a certain way you could actually  copy it that setup to start from again or you   could go from a group so we're going to go from  template I could start from scratch but what I   want to do is take advantage of a template  because it's going to create the channels   for me automatically underneath but I can still  modify everything so let's say we have an events   fundraiser for pets and I'm going to go and say  this is an event we're going to choose this one   now when it comes to this part right here it  shows me the seven different channels that are   going to get created under this team now these  can be modified as well it's also going to put   in nine apps that they think that will be uh that  will work well with this type of team this can be   modified later as well I'm going to say use this  template do I want this to be private or public   with private people need permission to join public  anyone can join in your organization if I sent   them the link then they would be able to join  if they were able to see that link I'm going to   choose public in this case what is the team name  well I'm going to call this pause for cause here   uh so is there a description I want from this well  let's keep this fairly simple and I'm just going   to go ahead and paste this one a fundraising for  retail now take a look at customized channels do   we want all seven of these do I want to change the  name of any of these I could do that now but I can   also do that later for this I'm just going to go  ahead and hit done and I'm going to go ahead and   hit create so this goes ahead and creates the team  and sometimes if it has a lot of channels it takes   a few moments to do this before all the channels  are listed underneath uh your main Channel or team

if I go back to the navigation bar make sure I  have team selected here is my pause for cause team   that I just created let's go and expand this all  the channels I don't see them notice that there SE   all channels here I have the general Channel but  if I expand this I have hidden channels and this   was part of the template but we can do this at any  time if you want to show or hide if I hover over   any of these if I want this to show I just hover  over and select show now it's going to be seen so   if I go back uh a step so notice that the back is  up here this announcements is seen and I have the   hidden ones under here if I go see all I could  also pin so allows me to move things channels   to the top as well so if I hit pin this will move  it to undertop here so now those three will show   but I can always go back and unpin if I wanted to  and then select hide and it moves it back down the   other thing I want to point out whenever you see  the ellipses you have more options so if I select   that we could go ahead and delete the channel if  we don't want this anymore uh but we can also edit   the channel and this is where we can change our  names as well now if I go back one more level I   want to add people to this so if I go here notice  I can add members because right now it's just me

in here uh so I could go ahead and add people to  this by selecting it and start typing their name   so depending if you had group set up or not but  if I go ahead and start typing Jamie there's that   one and I could add Kathy and I could go through  and add more people I could choose if they want   to be a owner or member I'm going to leave them as  member and I hit add once I do this will show   up in their team so if they go to teams they're  going to see pause for cause under theirs now I   can adjust things though uh also in these settings  depending what I want so if we go back and we go

to manager team notice these are the members that  just got added and I can adjust or take them out   from here so I could remove Jamie from here or  Kathy or change that from at this point take a   look at some of the other settings that we have  across the top here so under Channel we can say   what we want to show for members and show for me  based on all those different channels that we have   we have settings uh this is where I'm going to  change the image here so I just don't want PC for   pause for cause let's change the picture I'm going  to upload this and I'm just going to choose one   of these pictures so we'll choose this dog here  hit open and save and now if I take a look over   this has been updated here and then we have other  options down below so we have member permissions   enable Channel cre uh creation adding apps and  more so all these different things you can go   through we have analytics this will allow me to  see how many what people are engaging in and now   I don't have any because I just created this but  it allows you to see what how useful this is and   where people are interacting we have apps so the  apps are different ones that I could add to this   so I have a big list here so if I go over to the  ellipses again we always see our more options I   can remove this or I could get more apps from here  the last thing what I want to add is tags so I am   actually going to create a tag here because this  is great with communicating inside uh inside the   team because I can give it a short little thing  and use the at so I'm going to go create what's   the tag name well this is just going to be called  pet and I'm not going to bother calling a put a   description in here I'm going to add the people so  who is this going to be and if I had more people   in here this would make a little bit more sense  but we'll just do an example here and I'm going to   go ahead create and inside the team this is going  to actually uh in the general announcements this   is going to be there indicating to people if they  use this tag that they'll be able to communicate   uh with the with that group so if I go now to uh  just over here to our pause for cause and just   select my general now you can see this has been  put here uh saying that a tag was created I can   just use the at and use pet and then a message  will go out to everybody that's put into that   tag the other thing I want to point out is if I  go back to this if I want to share this link out   so if I get the link to this team and send this  since this is public I could send that link copy   it and send it an email or some and share it and  they could click on it and join this team because   it is just a public one I didn't make this a  private one and then they could join for it so   I'd have more people helping with this fundraising  let's go ahead and start with the post to see all   the different ways we can communicate inside  our team so look at this I have two different

Microsoft teams accounts I have the Jamie one here  and then Ashton's over here if I go ahead and look   at my activity I notice Ashton added me to pause  for cause so if I go to my teams I have access   it I can access it right here and see the exact  same thing now if Ashton was going to go ahead   and start a post I could go ahead and start a post  over here I'm going to go and just type something   in I'll just say hello as a title and we'll go  ahead and post it and then you can see it pops   open on this screen over here now at this point  any of the members could reply to the message so   let's say this person replies they could have some  other options here and I'll talk about that in   a moment but maybe this is just sending it right  back and then you can see how the thread starts on   the conversation here and if I take a look up at  the activity I can see that this is the activity   so those notifications uh help there where I can  kind of see what's happening with the conversation   now if I go back this time and I want to bring  attention to somebody so I'm going to hit reply

rather than just having this General to everyone  I can use the at here and I could start typing in   somebody's name so here's this one and I'm just  going to say hello just to show you and if I hit   enter again or hit send this time since I went and  put the at notice how it comes across I get it the   attention comes to me and I get the at symbol  here so you can be very direct who this message   is aimed at and we can do this in a few different  ways too if we wanted to make sure it went to the   entire team teams uh the entire team I could go  ahead and start typing pause for cause and this   would send the message it would get notified like  that to everyone so it comes across this time as   pause for cause over there and then I made that  tag as well so what did I make well I made that   at pet it's right here and there's two people in  this tag and that can be modified so if you have   more people coming in and I'll just type hello one  more time and hit enter and you'll get notified   of the at again so different ways you can kind  of make sure that people are getting your messages   and know if they're aimed at them specifically I  want to show you something real quick and that's

with the options up here more options if you want  to see your post at the top so if I go ahead and   select this it changes the order so we're working  from the top now down now so depending on what you   want notice at anytime we're communicating you  can go and format your font so if I go ahead and

just select formatting it opens up so anything I'm  typing in here I could go through and start making   changes to uh if I want it you know from color I  could go and change this if you want something to   stand out that way as well now the other thing  is to have some fun inside Microsoft teams you   can use emojis that you have the quick access  to that will place these uh inside or we could   use stickers and we do have over here some praise  that we could add to people if they're doing great   great job now what happens if we want to add  a file to this I'm just going to quickly send   this message so you can see what's happening in  the thread there the other thing I just want to

show you is and this is the new teams if we go  up to the very top here notice that we can open   conversations in a new window so if I pull this  out right here is the conversation outside   of team so if you wanted to have kind of a  different window uh you can set this up and   you can have this off to the side and you can  have uh this all through here so I just wanted   to point out uh whether it be on the one point or  is it a thread that you would like to uh pop open   and see everything this way to just make sure that  you're staying uh in touch with everything without   taking up a lot of room on your computer so let's  say I needed to share a file within this thread or

this team I can go ahead and put reply I could do  my attachment here and remember I could aim it as   a certain person so I could use the at symbol but  let's say it's on my computer I could go ahead and   grab an image but if I go and say to my desktop  here if I have something on here we say it's a   PDF this time it's a sample form I'm going to hit  open and here it is it's uploading so remember   we're working uh in a cloud this has to be moved  in be order to work together with each other so   it's placing it up so where is it placing it if  I go up top to files here so I'm going to click   on files and sometimes it takes a moment there it  is that form that I just uploaded through the chat   automatically gets placed there now I could drag  in too so if I take a look at this Excel file I   could drag in this PDF I could drag them in right  into here and it's uploading these two items so   now I could go back if I'm back in my post this  time and I was going to go and add something else   if I hit reply I know that Excel spreadsheet is in  my teams here so I could go and grab it from here   and attach it that way and send it so now both of  those files a PDF in that Excel are being sent to   the team now if I wanted to create a brand new  file what I can do is go to my files up here and   notice we can do the upload or drag and drop in  but we have our new we can organize things with   folders but if I want a Word document this time I  could go ahead and hit word what do I want to call   this well I'll just call this steps for successful  fundraising I'm going to go ahead and hit create   and now I have a word that's starting so where do  I want to open this with so if I go and look at   more actions I can open this in a different tab  or I can open it right inside Microsoft teams by   going up to open and edit in teams so this will  open up right within so depending on how you   want to work with this you could be logged into  your Microsoft word app as long as you're logged   in with your account that's matching it you could  go ahead and uh work from there you don't have to   work online so at this point I could go through  and add some information to this document just   like this and let's say I go ahead and close it  now the team will have access to this and we could   all work together at finishing this document and  I could go put it in a post and identify someone   specifically maybe to finish it a key thing  to understand about the different channels

is it allows you to keep your conversations and  your files organized separately so if I look at   the post up here here's my conversation of the  general Channel here's my files of the general   Channel but if I go to my announcements Channel  notice there's no post and no files placed in   those because they're separated so this is one  of the things that makes it efficient to work   with having different channels but you don't  want to overdo your channels you'll see as you   create your teams you'll get kind of a workflow  that works best for you let's move up to the top

here as you move across the top you notice that  these are all the apps that got installed when   we chose the template that we did now there's  four more because we don't have enough room to   see them all but these are the ones that we can  jump to here if you notice you're not using any   of these you can remove them from here it might  make it less confusing if a person sees all the   tabs and doesn't know what they're being used for  but here we have our remove here we can open them   in a browser or we can even go to the settings  and change it uh but do take a look at those and   see if you need those now the other things I want  to point out is over on the side is maybe you're

getting to uh be in a lot of different teams you  can quickly drag them in different orders if you   want to if I drag this one up the top I can  place that one so if that's the one I'm always   accessing and you can always hide different ones  so remember we have our different settings just   like the channels we can hide a team and it just  uh this way it just kind of gives you more room   to see the ones that you can focus on but it's  very easy if you want to unhide you can go to   show and just do that so just some management of  teams here but let's move over to the left and see   uh all these different things remaining to make  sure that you're using teams to the best possible

advantages so how do we go ahead and start a new  meeting we can do this in a number of different   ways so if I was going to go at any time if I was  just hitting reply notice that we have meet now so   I could go ahead and start a meeting instantly  with my team by just going reply and then when   I do this I get different options so there I am  here with the camera on I could turn this on or   off at this point we have our settings that we  could go through in making sure our audio uh and   video we have everything uh selected that we want  and we have even our effects and avatars that we   could uh select through and just choose which one  we want so after you set everything up you could   hit join now and this since it's through the reply  that we did it's going to be right on there so I   could go ahead and add participants if I wanted  to I could copy the meeting link or share Ving   email I'm just going to close out of this and I'm  going to just move this uh over to the side notice   right here that we have the ongoing meeting that's  happening so inside this thread people would see   this ongoing meeting they could click on it and  then just join right in I could also if I needed   to share my screen I could go through and share  my screen on that point right there or turn it   off and leave the meeting so as soon as I leave  the meeting just like that I don't have that   live meeting anymore but I could also go uh up top  here and start meet now and that will bring me to

the same thing or schedule a meeting which would  be similar to the calendar one that I could   schedule that I'll show you in a moment so taking  a look over at our calendar so it's underneath our   teams this right here if I was going to pick a  time that I wanted to do a new meeting I could   go up top and do new meeting I could do the  meet now or I could just pick in a spot and   I could go and fill things out so if I was just  going to call this fundraiser here I'll type in   this and I could add people uh to this just like  I usually do with the different people and I'll   just leave it at that information I'll hit send  now this will be on Jaime's calendar as well   so we'll know to meet they'll be notified for that  so using your calendar to set up the meetings or   using the meet now efficient ways to just get  those video uh conferences started a different   way that we could do this is through our chat if  you didn't want uh to be uh inside the team we

can do a chat where we could be talking with each  each other through messaging but we can also start   a video or phone call through this so if I was  just chatting here are some recent chats uh with   each maybe one person or here's one with Jamie  and Cathy I could go ahead and start a new chat   and pick who I wanted to talk to and then send  them a message just like I've shown you before   but we can also go through and Go video call or  audio call so we could just be if we needed to   turn from a messaging into a quick talk we can  do that just through there now when we look at

all our different uh sidebar here if we look at  our activity this is through all the teams that   we're connected to just not that one uh of the  fundraiser one that we created but if I click   on this one this is in the other team so this is  a place we can see the activity of all the   different parts that we're connected to so you can  just go to take a look through there uh we showed   you the chats our teams our calendars now if we go  to our files here are everything so when

we looked under each team and then each Channel it  was uh it was separated out depending on which one   we were under this shows me everything that I  have access through here so home my files shared   favorites all these different ones and then I  have my quick accesses to the individual here's   my pause for cause the documents here that then I  can go into these were the folder these were the   files that I uploaded to there I hope you've  enjoyed this new Microsoft teams beginners   tutorial as it comes out with new upgrades  I'll let you know with new videos so thanks   for watching this week on teachers Tech I'll see  you next time with more Tech tips and tutorials