Quickly Scan and Create with the Microsoft Office App

- Hi there, Jamie Keet here today at Teacher's Tech hope you're having a great day today. Today I wanna show you five different reasons why you should start considering using the Microsoft Office app. So whether you're on your iPhone or Android, this will be great, you'll be able to create, to capture and even edit inside this app. So let's get started on these five tips here today. (upbeat music)

So you probably noticed I have my window of OneDrive open. The reason why I'm doing that is I just want to show you how everything is connected between using this app to OneDrive, even opening up as a Microsoft Word or Excel document as the app on your computer too. The next thing I just wanted to point out notice if you look at my phone, I have my Office Lens and Office showing, and I used to use Office Lens all the time. And now Office Lens is actually inside Office. So I tend to use just the Office because it can do that and so much more. So I'm gonna go ahead and open my Office app at the moment here and just to look at it, I just a little walk around first you can see kind of some other documents or different ones I've edited today inside of it, but just at the very bottom, you can see there's the Home, there's the plus and the Actions key. So very simple to use, I'm just gonna go back and forth between this and just to show you where Office Lens is. If I hit the plus key, you'll see that Office Lens opens up and now I can use it as a scanner just by selecting it. If I have a document, this magazine, I can go ahead and just find a certain I'll just hover over it to a quick picture. And so at this point, Office Lens allows me to pick what out of there, I wanna take, I can size it so I can maybe pick one little area of this if that's all they wanted and you can see how you can really customize it, but I'll just hit Confirm, and I can hit Done, and I have this quick scan and I can do things on this. Now at this point, you can check out at the very bottom where I can select it, I can create a PDF out of this, I can share this. So there's all these different things that I can do from Lens right here. I could hit the More and you can see, I could Create a PowerPoint, Create a Word, if I create a Word from it, it actually just pulls the text right out of here. So if I go and hit Create Word, you'll be able to see that it takes that little bit of text in it and this is Word. So are you notice, I can click in different places and I can start editing this too. So that's using Microsoft Lens, but that's not really how I use it as much anymore. I wanna show you how I just use it from the office app and all the different ways that you can do it. And I kind of skipped from boring to that Lens, but it kind of works similar.

This time what I'm gonna do is just hit the plus here and you're gonna see that I can create documents, like Word, Excel, PowerPoint, and Forms right from here. So I'm gonna click on Word and you're gonna see some options that I get. There are Scan text, Dictate, Blank Document, I can even Create from a template right from my phone. So in this case, I just wanna show you a scan text, and I'm going to use that same magazine again. So if I hover over it here, I'm gonna go ahead and take the picture of it and now at this point point, you can see again, I can adjust it somewhat up in the corner to get what I want. Maybe I'm gonna move this over again, right to here. So it will have a little bit extra stuff, maybe it'll have to edit it a bit in the word, but if I hit Confirm and then you can see how I can add filters and I can crop it and I'm not gonna go through those things. But if I hit done at this point, it's gonna actually open it up in Microsoft Word. And sometimes when there's graphics and different things in it, things will be messed up a little bit and put in different places to it. But you can see how quickly that was in live time, that it kind of went through and pulled from the magazine. Now it left an image that I was going with, if I took maybe just a single page, it will just come across a lot quicker that way. But this is something fun to kind of play with and how quick it works to pull the text right from the magazine. If you look at the top, you'll see a share button besides those three little dots. In the top right, I'm gonna click on that. This is where I can rename it. So if I was gonna call this demo, you can see where the locations where I could save it if I go to Location, I could choose where I want. I wanted to save it to one drive. So I'm just gonna hit Save in there. So now I'll be able to access it through my one drive or even Microsoft Word on my computer as long as I'm logged in. And I can see that it updated right here while I was talking. I'm going to just click on it and we have this, we'll show you a little bit better now the same document as it goes through. And I'll just scroll down. You can see how it looks a little bit better over here and I can, even if I go ahead and open up my Microsoft Word, like this, as long as you're logged in, you can go ahead and I'll go and open that same document in here, there's the demo one. And I could be working right from here at the same time. So you're connected all through one drive where it's being saved. So now I wanna show you something cool you can do in Excel, right from the Microsoft Office app. I'm gonna go ahead and hit that plus again, and this time I'm gonna select Excel. You can see it's the second one. I'm gonna select it and then I'm gonna choose Scan table. So I'm gonna pick that and I just have a printout. And imagine if you added a little table in a magazine or something on the grab, but let's say, if I just want this right here, I'm gonna scan this. And I know these are just tables from Excel, but just for a demo, you can go ahead and try it on some tables. I'm gonna size this a little bit different to make sure everything matches in right through here cause I don't wanna get the extra stuff. I'm gonna just go ahead and confirm this, like so. So now what it will go through, it goes through and it will actually ask me if certain things are correct or not. If it's having trouble reading any of the information you can see down below it has some red items on it. So I'm just gonna go ahead and see what happens when I hit Open on this rate at the very bottom. So I'm gonna hit open and it says, do we wanna open any way or review the items? I could quickly scan over it, it will review each one. If I hit Review, it will go to each spot and ask me, is this what you want or you can actually even change it. I'm just gonna hit Open in Excel, and then you can see this way right here. if I hit it right here, and this is in Excel in the table formats, and it just put it into the cells like this. So now at that time, if I wanted to go, I could go and save it just like I showed you before, hit Save, and it's gonna go over to my OneDrive well, I could be working on my phone or I could go over to my OneDrive and work from it. They're just the exact the same way that I showed you when I showed you with Microsoft Word.

Now I'm gonna select the more actions button at the bottom right-hand corner. So I'm gonna select that and you can see all the different things now you can do, especially working with PDFs. And I really like a few of these and I'll just show you three of them and then you can start playing with even more of the options here, but just at the top, you can see, we already did the image to text image to table, but you can even sign on your phone. So if you have a PDF you need to sign, you can go ahead and I'll say Sign PDF, and I'm gonna go ahead and browse. Where do I'm gonna grab a document from my OneDrive let's say, and this time I'm gonna pick this rate here, the signing PDF I think I already had it over, but let's say I needed this document signed. For some reason I created this and I could just go ahead and tap it. So now it changes and I'll just quickly sign my name with my finger, I know this is going to be messy, but I could store my signature, I'm just going to hit Done. So it puts it on there, I can click on it, I can move it around, I can size it, how I want on there and hit the check mark in the top left and I have this document signed. So that's how quickly you can do this on your phone, signing a document right inside using the Microsoft Office app. Before I get to the next thing I wanna show you on the app, I just wanted to show you inside Office here oh sorry, inside OneDrive. When I open up that document, you can see my signature on that document again, how everything is sinking.

Now, just looking at scrolling down a few options here, and we're gonna go document to PDF on this one. So maybe you have a document in Word, you wanna quickly turn that to PDF, you're not on your computer, go document to PDF, just select which one you want, I select a demo to PDF because it's for a demo. Let's say we have this one bottom right-hand corner hit that orange upload. Where do you want to upload it to? I can just title it the way I want it and then I hit Upload. And remember, this is gonna put it in one drive as a PDF. So you're gonna see this get updated over here and then we're gonna move on to our next one. So their demo word to PDF, if I open it this time, it's gonna be just a PDF that used to be a Microsoft Word document.

With the PDF to Word, I can go ahead, I'll select that one. I'm just gonna pick the signing one that I already did. It's actually a PDF that I created in canvas, so it was just a straight PDF. And I'm gonna just open it up this way, but it might not look like anything changed, but at this point, if I select anything in, if I click on in any of the areas, you'll see that I can start to edit it. So if I go and just click on here, just like this, I'll just zoom up and then I can go in here and I can start to change the names. Very easy. I could click around and even work on my phone. Remember, if you wanna work on your computer maybe, you could just go ahead, upload it like so, and it's gonna go over to OneDrive and then you can work from your computer and working in an easier document to make any of these changes to it. Now, I just wanna say with your app, if I'm just gonna go back here, a couple of steps to the home screen, if you don't have the document inside here. So if you don't see a document you wanna open, you can click that little folder up top in the top right-hand corner so then you can go ahead and go to OneDrive. If you wanna grab something and bring something over if it's not there in your list. So I just wanted to give you these tips today, these different tips in order to kind of just get you playing around with this app, you can do a few more things in here that are great. We're working with PowerPoints time rehearsing, just hit the more actions and go through that big list. Everything's very easy to use and remember how everything's connected over to OneDrive in all your other apps on your computer so you don't always have to be working on your phone. If you start it, you can switch over at a later point. So I hope you found these tips useful today in using this Microsoft app on your mobile device. I know for me, it works great. Let me know what you think in the comments down below what else you're looking to learn. Thanks for watching this week on Teacher's Tech, I'll see you next time with more tech tips and tutorials.