10 Google Calendar Tips & Tricks You're Probably Not Using

the first tip I want to give you is about quick ads to your Google calendar now this one if you're just on your google. com page you can create an event right from there make sure you're logged in to your uh to your apps already you can see up in the top right hand corner I'm already logged in but let's say if I need to make an evet a vet appointment for next week and I'll write uh make an appointment for the vet next I'll say Tuesday at 100 p. m. so I go ahead and hit enter and you have the option to create the event right from here so if I go ahead and create the event I'll just show you my calendar right now next Tuesday would be the 18th right here and I'm just going to go to create event and I'm going to go back to it and you're going to see it pop up right there so I can click on it and get more specific if I wanted to change it but right from here I can hit edit event so if there were some more details that came or you wanted to change anything you could go through these options and save these too so the other way to do a quick ad would be go to your uh Google Calendar get logged into to your Google app here and just click the little down arrow right here and so I could say uh supper at moms next I'll say Wednesday oops I better spell that right at we'll say 6: p. m. and you can see right away suppar at moms right here that I can go back and do the exact same thing so those quick ads I find a to be a handy little feature to quickly add something uh you can always go back and edit them and make them more specific too do you want

to schedule a place on your calendar where people can sign up to see you maybe you're in high demand so this is how you do it on Friday you can see I have not much happening but let's say I have uh a bunch of people I want to meet with but I want them to be able to pick their time to sign up so I'm just going to pick uh a time that I'm available at so I'll put from I'll just go from this I'm just going to slide over a certain area here so we'll just I'll go 10:30 actually I'll just drag 9:30 until 3: now this point take a look at the appointment slots right up here you can see I'll just put um high demand meetings on this one uh you can see from 9:30 a. m. to 3:00 p. m. uh I can offer as a single appointment slot or I'm going to put down 15 minutes and I will say create so you can see a little bit difference it has a high demand meeting the my title and it shows the 15 minute slots I'm just going to go back to this one and edit here I'm going to edit the details to show you a little bit more uh so you can uh change it you can add your guest through here maybe there was a specific group of people you wanted to give the choice of where they wanted to sign up but this is what uh if you sent out this link what they give you right here this is what they're going to see um as their as the public calendar so this is the calendar that you could share out that they wouldn't be able to edit but you can see through here that these are all the different slots so if a person wanted this time this 15 minutes they would uh sign up with this and put where description and hit save and then it would be put in there and they can also go back and edit this here so if you want to check out that more information on it just make sure you go to uh just go back to edit it after you've created the appointment slots and you can kind of look through here and it gives you a bit more information would you like to get an

email every morning showing your whole agenda for the day so this is already built into Google calendar and it isn't on by default so I'm going to show you how to turn this on so I'm going to go up to the settings on my calendars right up here and I'm going to go to my settings right here and now go over to calendars and you can see so I just have my one calendar the Jamie ke calendar edit your notifications click on it you can see what things are set on by default by looking at the checkmark but notice at the bottom here daily agenda receive an email with your agenda every day at 5:00 a. m. in your custo in your current time zone so just go ahead and click that and then any changes that you make in here make sure you save them map uh after this so you hit save and then what's going to happen when you get back to your calendars here every morning at 5:00 a. m. you're going to get the all your events that are in a given day emailed to you Google Calendar can be

used more than just a calendar it can be used as a good task list too so over on the left hand side here under my calendars I'm just going to look right here where it says reminders uh if you don't have it turned on uh to task just simply click the little arrow beside it and you can see switch to task when I click that you can see on the right hand side task open opens here so I'll just write a task here so I'll say uh maybe I'll just write vet and I'm going to just hit the little arrow beside it to open it up a little bit more and I'm going to put a uh let's say next uh Wednesday and I'll say take cat to vet and I'm just going to hit back to list here now what I'm going to do is just switch to my month since I'm on this week I'll just switch to the month and you can see it was just added right here so if I click on it you can see I can close it or delete it from here or I could check it off and notice when I check it off here it will check it off over here so if that's done so take advantage of the task list if you if you're like me I like it connected to my calendar like this and I find it just a handy feature uh to be using to keep track of

things you want to add a few more options to your Google calendar check out the labs so they're located just under your settings so I'll click on there and you can see right under help we have labs and what we do with this one so these are kind of Forgotten experiments or things that aren't on by default you can see everything uh is disabled so I'm just going to click on I'm going to use background image and I'm going to hit enable when you turn any of these on just make sure again you hit the save or else it's not going to show up now I'm going to go back over to my uh to my settings again and towards the bottom you can see calendar background that wasn't there before I turned on the lab so it's asking me to enter a uh URL I'm just going to go to a image I already have open here I'm just going to go right click on it and I'm going to copy the image address and go back to it and I'm just going to paste it right here and I'm going to hit preview so you can see that the picture is coming up and I'm going to hit save and go back to my calendar and I have an image in the background uh you can simply turn this off again if you want just by going uh to labs and disabling it or taking uh taking off the picture but whenever you make your changes make sure you hit save after and then it will go back to the way you want it sharing a

calend can make things way easier if you want to make sure everybody's getting the correct information now let's say if I want to share this calendar here just go over to where you have my calendars drop over down on the little arrow here and you can see there's share calendar now if people are using a Gmail account you'll be able to share it with them and give them certain features do you want how you want them to see it so I would just simply put their email address in here so I'll just use a different account I have and then what I'm going to do is you can see I can say make changes and add manage sharing make changes at events see free uh busy or see all the event details so you can uh give them customization to it if they have a Gmail account so what do you do if you don't have if the person doesn't have Gmail account how can you share your calendar with them well just simply go over to calendar details here and I'm just going to hit okay on this and uh what you're going to do is right here where there's the calendar address you can still share a uh non-editable uh a calendar with them so for instance if it was an IAL I can click on this and you can see this is the link that I could share with them where they could take the information from or the other way is simply by HTML so if I click on the HTML if I go ahead and take this and copy paste and share this link they would get to see this one right here so they can still keep track of all the events even if they don't have a Gmail

account maybe you want to keep track of co-workers or family members in a calendar you don't have to be logged into the same calendar if they have a Google account you can just get them ask them to share access to that calendar and simply all you have to do is go over to other calendars I'm going to click the little down arrow to see you can see the different calendars I have already I have holidays in Canada and the weather if I want it showing I just have to select it make sure uh these are highlighted and they'll show up on my calendar if you want them off you turn them off if you want to add your family or co-workers hit add a coworker calendar just simply type in the email of that person and they're going to get a notification in their email what their what the email is asking and they'll either confirm it or not and then if they confirm it you'll have their calendar under your other calendars if you're looking uh for uh some other fun just look for interesting calendars take a look at all the different holidays that you have available the different sport teams you can follow and more you have I'll just real quickly put in I'll subscribe to the phases of the moon so I'll hit subscribe and I'll go back to calendar and you can see now I have phases of the moon so if you look over here I can see the different phases of the moon through here whenever you want to take this off you can just simply well I can simply choose not to show it but if I don't want to subscribe to something anymore I'm just going to go back to it and go to more and unsubscribe and then I won't be connected to that one

anymore sometimes events don't have a specific time on them and you just want to make an all day event uh just simply at the top of this you can click in one of these and I'll just put uh birthday here and I'll hit create and so if you click at the very top you can see in this space it just creates an all day event on this one so you can see there's no time in uh specifically addressed in it the other thing you can do I'm just going to click this and delete this is just you could have it selected three at a time so you can see now May 30th to June 1st and I could uh put just I'll put example here and I'll hit create and all three days are picked on this you can do this with the month too so if I'm selecting multiple days on this uh the same thing happens it just selects it as an all day uh event on these ones if I go back I'm just going to go back to the week you can go back and edit these more specifically if you want to but it's just a quick way to make uh an all day

events this feature I really love if you want to try to schedule an event to see uh with somebody but you want to find that right time where it actually fits in so let's say on Wednesday I'm looking at scheduling a meeting and I'm just using my other email account U that I have connected with this calendar so let's say I'm just going to click on here and I'm going to go to edit event now I want to try to find a time to meet uh with this person and this other person is me because I'm just going to add uh a different account of mine here to and then what happens is I can see that calendar from that account but just like I showed in the previous tip I'd actually have to have that calendar shared with me and in this case I do have it shared with this account too so what I notice right away is that there's a time right here in the day if I scroll down you can see a lot of times it doesn't uh work but right through here there's an opening that I can schedule a time that works for both of us here so I can go ahead and so I could add different guests in here to compare uh these so I'm just going to go ahead and uh give my uh let's say I'm just going to say uh breakfast meeting on this one and I'm going to I have a time now that I know that works and I'm going to hit save and invite external guests so that they make sure I'll send it over and now I have a breakfast uh meeting with this other person that will fit right into their schedule based on the schedule uh from their calendar that they shared with me I hope you like these tips tonight for Google Calendar if you have please share them with a few other people hit that like button and remember if you liked what you see please subscribe to my channel and hit that little notification Bell so you get notified when my videos come out thanks for watching tonight and I'll see you next time