Microsoft OneDrive - NEW Tutorial

Hi there, Jamie Keat here tonight at Teachers Tech. Hope everyone's having a great night tonight. Tonight I want to take a look at Microsoft's One Drive here. Uh so I want to explore it, look at all the different things it can do for you. And maybe you haven't even realized that you can use this with your Hotmail account or your Outlook account or one of your other Microsoft's account. So let's do a little walkthrough tonight of Microsoft's One Drive. So what is Microsoft's One Drive?

Well, if you're familiar with Dropbox or Google Drive with your Google account, it works very similar. You can log on to a browser, access your files from anywhere in the world. You don't need your computer. You just need to log in and then you can access your space uh any device you have, whether it's on your phone or if it's on your uh tablet. You can put apps on that allows you to sync uh sync with it very easily. Uh so I just want to show you a couple different plans here of how you can enter uh and use uh your one drive and there is a free account when you make a uh Hotmail account or uh if you have an outlook account or if you have a live account all these ones you have access to that cloud storage space that which is 5 gigabytes. So, if I just click on plans here, uh you can see here that the free one you're going to get five gigs here um to uh and you can always buy more. You can uh you can purchase more uh space if needed on it. Uh for my example, what I'm showing tonight, I actually have a subscription that I pay monthly. Um and what I get with that is I have one terabyte um uh for to in cloud storage space what I can store and then um I also have uh I can download all the Microsoft um all the Microsoft software and install it on my computer. So I can work on u the apps online through my browser u or on my tablets or on my phone or I can actually work on the actual software downloaded um like Microsoft Word or PowerPoint right on my computer. So, I like that option to have that. And I pay a monthly uh fee for that. So, when I log in, that's what you're going to be able to see. But for this, I'm going to show more of the online uh part of this here.

So, I'm just going to go ahead and get logged in here just by hitting the sign in up top. And my uh email is there already. So, I'm just going to hit sign in. I'll hit sign in one more time. And you get as soon as I sign in, you get to enter your space of where everything's going to be saved, your with your files. So, this is the start. When you log in, you'll see uh your one drive. Let me show you how to upload files and folders to one drive and some of the modifications you can make to how you would like it to look uh once it gets into your one drive. Uh so a couple different ways I'll show you here. So you have upload here. Uh when we click on this, you have two different options uh files and folders. So I can click uh on files and pick a uh individual file like so and then open it up and it will be uploaded into here as you can see right here and it also uh identifies it over here. Uploaded one item to files here. Uh one thing before I upload anymore I just want to show you uh I have this uh information clicked on right now. So if I click it off and click it on, what this does, if I have something selected, it will give me the information um of that file. Maybe it's file size or tags or um it will give me different information about that file or folder. If you want to see it, just make sure you have that blue uh check mark selected like so. If you want to delete a file, if I check this, you can see once I check it, I have a different options up here, uh, where I can share it. I can download it back to my computer. I could delete it, move to, copy, rename, and embed it. So, I can just simply delete it like so, and it will go away. Uh, so just go back to my upload feature here. So, you can do more than just one file at a time. I'm just going to open u these ones right here. And I'm going to grab. So I'll just highlight let's say these four here. And I hit open. And then these four images I believe that I have are going to be opened um up in here. So but quickly I could click them individually to delete them. Or I could highlight them all just by dragging across like this. You can see I I've indicated that each one there. And I could rightclick and I could hit delete uh just as the same as I could hit delete up top. and then they'll disappear. So the other option would be is to upload your folder. So you could just hit folder upload. Um I'm just going to go to my desktop here and um I'll just click on my folder example here and I'll hit upload and it should only take a second. You can see I have 13 items. It tells me how many um items are being uploaded here. And uh you could there it is right there. Uh so I uploaded that folder and notice that there's image images uh showing in this. This was from a different video I made before. But if I open up this folder, what I can do is uh I can pick a uh pick an image. If I right click on it, uh so what you notice I can do, one of the options I have here is add as cover. So if I click this one, add as cover. Um, if I go back and I'm going to I can uh move around back uh to my through the breadcrumbs up here by hitting files or I have files here which would get me back to my home screen. Since I made this the cover uh that would stay there as the image. So if you want uh a certain image to come up for your folder, just remember that you can modify it like that. It's kind of a neat little option to kind of bring attention to that individual folder. Again, if you want to delete a whole folder, you can just click the check mark and hit delete or rightclick on it to get rid of it here. Uh the other option you have um which you might find more uh simple, it would just be to drag them over. So again, this is the same thing which I uploaded before, but I'll just drag this one over right here. And you can see this time it's uh it's right now it's right there again. Same thing with my folders. I can just drag them over like so. And it gets uploaded um uploaded to. So you have a couple different options how you want to get your information into one drive. Uh then once you have your information as it gets you know as your one drive uh gets uh more full you might want to have different sorting options like so if I kind of click on sort you can see you can go through the different options here or you can look at it through a different view. Um, I like the tiles view, but you do have a list uh you have a list one that would take up less room or you do have your photo one uh if you wanted to kind of go through uh that way too. So, again, I'm just going to move it back to my uh tile uh to my tiles for this view. And so, those are a couple options of how you can upload and how you can kind of take a look at uh files and folders inside your one drive. So, I think one of the things that

gets overlooked with people that have maybe it is a Hotmail account or Outlook account and they don't realize that they have access is uh their Microsoft Office online. So, with One Drive, you have all those great apps online available to you. You don't have to download anything. You can just work in the cloud. So, if I move over to the left here, you get that you can see where these nine little squares are here. I'm just going to click on them. All these apps here are available here to you, you know, from your mail. So, I'll just open up I'm not going to open up every one. Um, but you have your Outlook uh mail here, which you can uh it's a nice uh a nice looking uh email platform that you can work all online here uh with. Uh you can also uh if I click on this again, you have your calendar, you have your contact lists here with people. This would get me back to my one drive. You have a task list. Uh and now these are the one uh this row right here is kind of what I really like here. Uh so if you're familiar, if you've worked with Microsoft Word, if you open this up, it takes you to a place where you have anything older uh where you get your document saved or if you wanted to create a blank one, you can start a Microsoft Word document. And again, what I find uh this it's a little bit more robust. It has lots of uh options in it than some of the maybe the other um online um editors uh that you have. So if you're look if you again take advantage of it if you have an account and remember you can get this all free, too. uh to access this on. You can create your uh nice looking PowerPoint presentation here. Uh if I you can see there's templates to work from. If I was going to pick I'll just pick this one. It then opens up and you see the same features um that you have that you might have that if you again if you've worked with it uh you can see everything up here, transitions, animations u that you can add into it. Now, it's not going to be as robust as the downloaded version of it, but remember with what I mentioned before with my subscription, I actually have a downloaded version and I can save all that stuff inside my one drive uh too. And all these things you can share them with. And I'm going to go a little bit um talk a little bit more about sharing next. But all these documents you can collaborate with other people. You can make it as private or as public as you want. Uh, a couple other great uh great apps that they uh have here um would be uh OneNote. So, I have a OneNote uh video coming up here. And if you uh want an app that helps you uh stay organized, this is a great one. Uh very comparable with Evernote. Sway, I've done a video on this one. Uh this is a unique presentation style. Uh again, free. Uh if you have a Microsoft account, uh take a look the video I have on this one. Uh it's it just creates things in a different way. tells a story in a very uh visual appealing way. Uh so yes, all these apps are free uh for you. Again, you can go back. If I go back to my one drive and everything uh does get saved inside your one drive uh that you create here. So take a look at those apps. If you don't have um a Google account, uh this would be an option here for you to work on uh to work through these. You'll see sharing

in a few different places here. So, the first one I'm just going to go with a selected file inside here. So, when I select it, I have that blue check mark on it. And then if I go up to share, I have a couple different options here. Um, so you can see right here it says anyone with a link can edit uh this item. But if I drop down, you can see uh I can change that by anyone with this link can view this item. So whether you want someone to edit it or someone to just view it, that's how you would make that change. You could get the link at this point and then once you get the link you could copy this and then send u send this uh to share that link and then they have access to how you want them to control uh that file. Uh so the other way you can do it so same thing with the folder. If I click on a folder you notice if I go up to share here I can have the exact same thing here. If I'm going to go over to a document and I'm just going to open up a Microsoft Word here. So if I had I'll just uh create a blank document here but you'll notice at the top and this goes the same for PowerPoint you'll see it in the same place uh here there's a wherever you see the share in the Microsoft um uh different apps just click it and you can see where you can invite people you can add the email addresses in here uh this is where you get the link and you get the uh the option here you know create a link to copy and paste an email blogger web page you know view only, edit, public, you can change your um options on that. Um so and then you can uh just create your link um on that too. So very simple to just share any of the documents that you create in this. A feature I really like in one drive now is the ability to have Skype uh built into it. You can see um where this S uh where the icon for Skype is. If I click on it here, you can see it opens Skype. Now, I haven't activated my Skype on this one. I believe I get uh something like 60 minutes free uh with this, but you can see if you are a Skype user, you can use it right through here. You where you can make it, you have your chat, your calls. Um so, if you can connect your Skype, your list right through in here. Uh the other thing too, if I go over to a document, I'm just going to open another uh Word document here. And this would be the same if I open up a PowerPoint, but document, you notice it's just not only in um it's not just only in one drive. Skype is also here. So, I like the idea that if you're actually collaborating, like you could collaborate on a document together, but you could also be uh in contact with a person. Maybe you're chatting on the side here, or maybe you make a call uh right through here at the same time, but it can keep you really connected. So, it's a feature I kind of I really like that they've u added uh to this and it's something that you can take advantage uh with right while you're working inside

one drive. If you get in the habit of using your one drive quite a bit, I would suggest installing the one drive app here. Uh so down in the left u leftand corner you can see get the one drive app. Uh just click on that and it's going to take you u so I'm on a Mac right now. Uh but you can go through it and it's going to bring you to the correct page and you just hit download and go through the setup. very easy. If um for the Mac, I had to go to the app store, download it. Uh then it's going to ask you whether you want to sync everything in a folder. Where do you want to place this folder on your computer? Uh so I'm going to show you where I place my uh computer uh my folder on my computer. So I'm just going to move this over to the side. You can see on my desktop right here, there's a folder that says one drive. You can see the cloud um on it here. I'll move it up a little bit here. Now, the handy thing with this getting this app installed, if I open up this folder, you can see it's all the same stuff uh from here to here. Uh so, if I drag this uh document into here on my um on my computer, you can see it goes in here, but it's going to sync across uh into here, too. So, u if I sync this, I'm just uh refresh this real quickly here. Uh and you'll see that actually is in my U folder right here now. So, same thing if I uh take this anything I delete out of here. So, let's say this Excel uh Excel file there, if I wanted that gone, if I delete it out of um out of here, uh I'll just move this to trash here. And then you what you're going to notice is it's going to do the same thing uh to here. So, when it syncs in here, I'll just uh refresh this. And you can see that it's gone. So, it's a great way to uh move your uh folders and files and backing up stuff. So if you need to back stuff up into hurry and like remember I have a subscription that I'm I have over a terabyte of information, I could just put things into that folder. So if there's videos or something I needed to uh to protect and then it will just sync into here. Um so it's a great way to make sure uh if you're working with lots of files, it's going to speed things up quite a bit for

you. Couple extra features I just want to show you at the end uh with one drive. some search capabilities uh and things with OCR here, optical character recognition. Um so if I'm searching for something and you can see I have this image here. So uh if I just click on it, uh this is just a image that I took um of just something on the some sub plan that I saw. Um it's not even that high quality. It's kind of fuzzy in some places. Uh you can see uh the one thing is if I click uh the info uh over here this eye here uh what I find interesting right here you notice that the OCR it can pull out the text uh through here. I could take this text and copy paste it over to somewhere else but it's pulling all the text right out of here too. The other thing I uh like about this so let's say uh look let's look at the word active board here. Uh you can see it's written a few times uh in here. So, I'm just going to close out of uh out of this here. And in my search, I'll just go back to my files here. And I'm going to type in um active board uh right here. And look what happens here. So, what I like about it, even if you have an image with those words like uh in it, it can find it. So, it found the word active board in here and it became as part of the search. So I thought I think that's such a cool option inside uh one drive is uh it having that ability to find things within the images like that. Uh lastly an app I want uh to show you to try is office lens. So this connects well with your uh one drive or one note. Uh so it's great for taking pictures and using the optical character uh recognition. Again you can save things right to your one drive or put things into your one note. Uh I have a video on this. I'll put the link right here. So it gives a little bit of an explanation of how this works here. Uh but anyways, I hope you like this walkthrough of Microsoft One Drive tonight. If you uh have an account, go ahead and try it. Remember, it's a free thing to try. U if you have, please sh if you like this, please share this with a few other people. Give it a thumbs up. That'd be great. And thank you so much for watching. And remember, I do these weekly tech tips. Uh hit that subscribe button. Would be much appreciated. Thank you. See you next time.